Staff Accountant

Worldwide Mission Critical is a global owner’s representation and project management company dedicated to the mission-critical industry, helping companies deliver their data centers on time and under budget. Founded on the principle that the right team of experienced data center professionals will deliver great projects, our ability to provide oversight for all aspects of a project sets us apart.

Summary

This position is fully responsible for the project billing process, including responding to client inquiries, verifying employees’ chargeable time and appropriate reimbursable expenses; in accordance with the established accounting standards and billing policy. This position will also assist the Controller with month-end reporting, reconciliations, and audit preparation.

Primary Responsibilities

• Maintain projects utilizing the software system (Deltek Ajera), including verifying fee schedules, and opening and closing projects Deltek Ajera.
• Maintain the billing folders/process for all projects with the appropriate documents, including contracts, monthly invoices, reimbursements, and consultant invoice, in accordance with standard procedures.
• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding monthly billings, contract documents, change orders and other contract modifications related to billing.
• Make required transfers of employee hours and/or expenses as directed by the PM or PIC.
• Prepare invoice package containing draft and final invoices for all projects, including all applicable support for approval by the PIC or General Manager.
• Email (or otherwise distribute) monthly invoices with appropriate documentation and required schedules.
• Research unbilled issues to optimize the billing possibilities for the billing period.
• Write off uncollectible receivables, labor and expenses as directed by the PM or PIC.
• Work with the members of the Accounts Payable team to ensure the correct coding of project consultant invoices and other project specific expenses (both trade and employee expense reports).
• Work with the cash receipts team member to reconcile variances that occur in the application of cash.
• Recommend and implement improvements to the billing cycle process.
• Prepare special project analyses for PMs, PICs and others.
• Monitor financial performance of projects, updating PMs, PICs, and General Manager when necessary.
• Provide support for project audits.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments as directed by the Principal or General Manager.
• Assist with period ending closings, prepare and enter monthly journal entries for month-end close
• Identify opportunities to streamline invoicing and reporting processes for improved efficiency.

Requirements

• Bachelor’s Degree or some college courses in accounting or business a plus.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets (Excel) and accounting software.
• Minimum of 7-10 years billing and receivables experience in an A/E environment.
• Knowledge of Ajera software or other Deltek product a plus.
• A thorough knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process.
• Knowledge of the project structure in a client/consultant business environment.
• Strong service orientation and knowledge of job costing (multi-company, multi-offices).
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the PMs or PIC, as necessary.