Administrative Assistant

Job ID#: 41141

Administrative Assistant
Temp to Hire  
Monday – Friday, 7:30 AM – 4:30 PM / 40 hours a week
Pay $19-22 hour depending on experience
Location:  Pasadena, Zip Code 77503

Summary/Objective
Coordinate clerical and secretarial support services including the direction of administrative duties for specific person or group (i.e. company executive, division, department, etc.)

Essential Functions

• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Provide backup for Receptionist as needed
• Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc.  Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
• Oversee and/or processing and submitting day-to-day billing invoices.
• Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor’s authorization.
• Assist in Data Entry and Documentation for special projects
• Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor’s request.  Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
• May interpret and administer a company policy, program or procedure requiring independent decision making.
• Perform additional assignments per supervisor’s direction.

Competencies

• Ability to Organize
• Skilled in Microsoft Office, Adobe PDF or Nuance
• Strong work ethic and team player
• Self Starter
• High degree of professionalism
• Decision-making, problem-solving, and analytical skills
• Organizational, multi-tasking, and prioritizing skills
• Must be very detail oriented
• Good attendance and work history
• Bilingual English/Spanish a plus

Education and Experience

• High school diploma required. Some college a plus!
• Minimum of 2-3 years administrative experience.

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