Administrative Specialist

Job Description

Job Description

Take the next step in your career with a premier DFW based structural design and forensic engineering firm in Plano, TX that provides the personal atmosphere of a small company with the benefits of a large company. Paragon Structural Engineering is seeking an experienced Administrative Specialist that will primarily support the Plano office. Other essential duties include managing incoming phone calls, ordering supplies, scheduling, and assisting the Executive Admin team.

Primary responsibilities:

• Answer incoming phone calls.
• Accept mail and incoming packages.
• Maintain cleanliness and organization of the following spaces: front desk, kitchen, breakroom, conference room and engineering equipment.
• Keep the engineering library organized and catalogued.
• Order office supplies (cleaning, lunch, snacks, and administrative).
• Greet all visitors in a cordial, prompt, and professional manner.
• Monitor incoming visitors to ensure no one unauthorized is onsite including asking the purpose of the visit and verifying with the correct individual.
• Schedule meetings and organize Outlook calendar invitations as needed.
• Assist with administrative duties for the Executive Administration team, such as filing, organizing, etc.
• Assist with project coordination of jobs, as needed

Requirements

• 2+ years of experience as an Administrative Assistant in a professional office environment.
• QuickBooks Online experience preferred
• Experience in billable service time industries a plus
• Engineering or technical business experience a plus
• Proficient in Microsoft Office, especially in Outlook, Adobe, and Excel
• Excellent verbal and written communication skills
• Detail oriented with superior organizational skills
• Good problem solver and critical thinker
• Adaptable and able to multitask
• Professional attitude and strong work ethic
• Ability to work in a fast-paced environment
• Mastery of scheduling fluid calendars with multiple meetings and events to meet the demands of the firm and to fulfill our clients’ needs

Location

• In-office (Plano, TX)

We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our clients’ deadlines.

Company Description

Benefits:
•\tHealth Insurance
o\tMedical insurance - company pays an industry-leading 70% of the cost for you and your dependents
o\t100% company paid Vision and Dental coverage for you, your spouse and child(ren)
o\t100% company paid Accident, Critical Illness (including cancer), and Hospital Insurance for you, your spouse and child(ren)
o\t100% company paid Short-term and Long-term disability for employees
o\t100% company paid Basic Life and Supplemental Life Insurance for you, your spouse, and child(ren)
o\t$500 allowance for the birth of a child
o\t12 weeks maternity leave company paid

•\tTime Off (31 days total)
o\t15 days PTO prorated
o\t10 paid holidays
o\t4 paid floating holidays (one per quarter)
o\t2 paid volunteer days

•\t401K
o\tEligible after 60 days of service
o\tIncludes up to 4% match
o\tNo vesting period

•\tTenure
o\t5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 20 days
o\t10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days, plus an additional 5 days of PTO and up to $10,000 expenses reimbursed towards a one-time sabbatical
o\tMentor program
o\tContinuing education

•\tCompensation
o\tAnnual bonus pro-rated based on start date
o\tStudent debt assistance up to $300 per month for 5 years for job-related degrees
o\tStraight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week
o\tWellness reimbursement of $75 per month
o\tNight out reimbursement of $75 per month
o\tCell phone reimbursement of $15 per month
o\t$5,000 referral bonus (for a successfully hired colleague)
o\tTSA Pre-Check Reimbursement
o\tCLEAR reimbursement

Company Description

Benefits:\r\n•\tHealth Insurance\r\no\tMedical insurance - company pays an industry-leading 70% of the cost for you and your dependents\r\no\t100% company paid Vision and Dental coverage for you, your spouse and child(ren)\r\no\t100% company paid Accident, Critical Illness (including cancer), and Hospital Insurance for you, your spouse and child(ren)\r\no\t100% company paid Short-term and Long-term disability for employees\r\no\t100% company paid Basic Life and Supplemental Life Insurance for you, your spouse, and child(ren) \r\no\t$500 allowance for the birth of a child\r\no\t12 weeks maternity leave company paid\r\n\r\n•\tTime Off (31 days total)\r\no\t15 days PTO prorated\r\no\t10 paid holidays\r\no\t4 paid floating holidays (one per quarter)\r\no\t2 paid volunteer days\r\n\r\n•\t401K\r\no\tEligible after 60 days of service\r\no\tIncludes up to 4% match\r\no\tNo vesting period\r\n\r\n•\tTenure\r\no\t5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 20 days\r\no\t10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days, plus an additional 5 days of PTO and up to $10,000 expenses reimbursed towards a one-time sabbatical\r\no\tMentor program\r\no\tContinuing education\r\n\r\n•\tCompensation\r\no\tAnnual bonus pro-rated based on start date\r\no\tStudent debt assistance up to $300 per month for 5 years for job-related degrees\r\no\tStraight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week\r\no\tWellness reimbursement of $75 per month\r\no\tNight out reimbursement of $75 per month\r\no\tCell phone reimbursement of $15 per month\r\no\t$5,000 referral bonus (for a successfully hired colleague)\r\no\tTSA Pre-Check Reimbursement\r\no\tCLEAR reimbursement