Covenant Administrative Analyst

Covenant Administrative Analyst Location The Woodlands, TX (Panther Creek area) :

Part-time position, working 20 hours per week.

Summary of Duties: Under general supervision, performs a wide variety of tasks in the Covenant Administration Department as part of the public contact that performs a variety of technical and clerical administrative duties required. These duties included but are not limited to, responding to inquiries related to covenants, reviewing property improvement applications, preparation for evening meetings, process permits and receipts, collecting fees and maintaining accurate computer records. Will routinely answer questions regarding covenant enforcement, Standards requirements, attend Development Standards Committee meetings twice a month in the evenings and do related work as required.

Essential Duties and Responsibilities:

• Assist in preparation of reports and information for the Development Standards Committee meetings occurring twice monthly, or more as necessary. To include necessary follow-up of actions taken and items heard by the Development Standards Committee.
• Provide correspondence, in an attempt to resolve inspection and enforcement problems, with owners and their agents (inspectors & contractors).
• Maintain files, prepare notices, reports, compliance notices, and routine correspondence.
• Investigate and respond to a variety of inquiries, complaints and request for services.
• Prepare meeting agenda for the Development Standards Committee.
• Provide primary administrative support to Property Compliance Manager including but not limited to Commercial Properties and Legal Enforcement.
• Assist in reviewing applications for submittal to assure application and technically complete prior to acceptance, including all required exhibits and fees.
• Generate statistical and informational reports by assimilating data from multiple sources.
• Provide preliminary assistance and review of the Standards, Covenants and Building Code compliance.
• Provide administrative support the department.
• Process applications and distribute permits to property owners, third party inspectors and their agents.
• Maintain up-to-date knowledge and understanding of the Covenants and Standards for each of the Associations in order to properly assess and respond to complaints, requests for improvement and information.
• Perform site inspections and assist with complaints and applications for improvement regarding the residential areas within The Woodlands.
• Coordinate process to ensure timeliness of all communications.
• Maintain files, prepare notices and routine correspondence and report preparation.
• Performs other duties as assigned.

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: High school diploma or General Education Degree (GED).

Experience: One (1) year of related experience and/or training; or equivalent combination of education and experience.

Licenses and Certifications:

• Must possess or obtain within first ninety (90) days of employment a valid Texas CDL driver's license and meet the driver safety policy requirements.
• Must obtain certification in open meetings under the Attorney General's Public Information Act.

Additional Requirements: Must be able to work evening meetings as required.

Computer Skills: To perform this job successfully, an individual should have knowledge of Database software, Spreadsheet Software, Power Point software and Word Processing software. Knowledge of AutoCAD is a plus.

The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.