Specialist, Plan Documents

Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement education and healthcare savings needs. Today Vestwell enables over 350000 businesses and nearly 1.5 Million active savers with over $30 billion in assets saved across all 50 United States.

Vestwell offers a range of products including workplace-delivered retirement plans employer-offered student loan repayment benefits and various savings accounts for education emergencies and individuals with disabilities.

Vestwells platform serves a diverse clientele including financial advisers employers third-party administrators financial institutions payroll providers government agencies and individual savers. To learn more

Who Are We Looking For

Vestwell is expanding and were excited about adding a Senior Specialist Plan Documents who is passionate about our mission to change the retirement FinTech space. At a high level were looking for a dedicated senior specialist to assist our Operations team to manage plan document drafting amendments restatements and other related projects. Ideally you have spent several years working with sponsors recordkeepers and/or TPAs and have dedicated some or all of your prior experience supporting plan design and plan document services for qualified/non-qualified plans.

What Will You Be Doing

A key component of Vestwells mission to empower retirement savings includes bundled plan services and oversight. As a Senior Specialist on the Plan Documents Team you will work closely with our Onboarding Retirement Plan Administration Client Success and Employer Services Teams to handle plan design reviews drafting plan documents and amendments and consulting with Plan Sponsors.

Day-To-Day You Will Also Be Expected To:

• Provide Documents Compliance Team support - prepare plan documents including: discretionary and interim amendments restatements participant notices and related disclosures
• Support Team members by performing duties as assigned including support with process reviews research and documentation related to plan documents operational corrections audit support
• Project management - create processes for novel and recurring large-scale document projects; and assure successful timely completion of each
• Provide Product support - contribute to discussions with various Product Teams to continually improve and iterate on our technology and to iterate automation for plan document creation and management
• Provide consultative client support - collaborate with Plan Sponsors to optimize plan design via discretionary amendment requests addressing queries and ensuring a clear understanding of chosen plan specifications

Requirements

The Necessities:

• At least 5 years of experience in Qualified/Non-Qualified Plan design and document drafting
  Subject Matter Expertise - Understanding of Employee Retirement Income Security Act (ERISA) Department of Labor (DOL) Internal Revenue Service (IRS) regulations
• Keen attention to detail and deadlines
• Considerable background in client servicing and strong communication skills
• Strong demonstrated commitment to proactively managing workload while adhering to IRS/DOL deadlines
• Positive collaborative and proactive attitude
• Proficiency with Excel and Microsoft Office suite; Google Workspace; cloud-based client portals and internal network drives

The Extras

• Knowledge of one or more plan document and its related draft system (e.g. FT William Datair ASC Sungard Relius)
• Knowledge of Application Programming Interface (API) functionality
• Experience with SalesForce or similar Customer Relationship Management (CRM) software
• Qualified 401(k) Administrator (QKA) or higher credential from ASPPA or equivalent career experience

This role will be based in either the New York City Austin King of Prussia office and will be part of Vestwells hybrid in-office operation.

The expected base salary range for this position is $55K - $65K base. This position is eligible to participate in the Company Bonus Pool and is eligible to receive new hire equity in the Company. Please note that salary bands are based on NY and other similar metro areas and may differ based on where the role is ultimately hired.

OUR BENEFITS

Were an innovative high-growth company with lots of exciting milestones ahead. We value health and wellness at Vestwell and in addition to a dedicated Employee Wellbeing Committee we offer competitive health coverage and generous vacation offering. We have adopted a hybrid office policy but all employees are welcome at our bright comfortable office with many workspace options in our Midtown Manhattan office so everyone has a setting that is the most productive for them. Oh and naturally we have a great 401(k) plan!

OUR PROCESS

It starts the same for every candidate: getting to know the team members through 1-2 conversations about Vestwell your experience and your interests. Next steps can vary by role but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer a portfolio review for a Designer deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well. Before making an offer our interview process concludes with a references check stage for your recruiter to meet with a current or former supervisor and peer. We prioritize transparency and lack of surprise throughout the process.

For your awareness you will only receive correspondence from any other domain not ending not our Recruitment team.

Vestwells Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal state and local government regulations governing such matters as employment tax insurance etc. we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwells California Privacy Rights Policy.

Required Experience:

IC