Accounts Payable/Receivable Specialist
Why CP USA?
Join our amazing team! Here’s what some of our employees have to say about CP USA:
- Have always enjoyed working for CP USA. This is truly the best working environment I’ve ever worked in.
- CP USA does an amazing job of making their employees feel appreciated. They also do great at recognizing strengths and giving people the opportunity to grow.
- This is a great company to work for and the employee longevity shows it.
- 100% employer paid medical, dental and vision insurance
- Short-term and long-term disability
- Life Insurance
- 401(k) with 50% matching
- Paid time off
- Profit Sharing Bonus Program
- Quarterly company events
- And More!
- Process vendor invoices against item receipts and purchase orders. Obtain Project Management approval when necessary.
- Reconcile vendor statements and respond to vendor inquiries.
- Resolve discrepancies with vendors and internal departments.
- Prepare and process weekly payment runs, via check, ACH and wire transfers.
- Assist with month-end closing activities, including AP accruals.
- Maintain vendor files, W-9 documentation, and payment terms.
- Generate and distribute customer invoices daily for projects, service work, and tags.
- Apply customer payments and reconcile customer accounts.
- Process customer credit card payments over the phone.
- Work closely with project managers to resolve billing discrepancies.
- Process city billing reports monthly.
- Process payment applications monthly.
- Process applicable waivers as needed.
- Monitor aging reports and maintain accurate customer account records.
- Support cash flow management through timely invoices and reporting.
- Send management collection reports monthly.
- Make collection emails/calls weekly.
- Track and create finance charge invoices.
- Track and file line/bond claims.
- Send and collect all new customer paperwork and trade reference material for credit approval.
- Conduct credit checks to determine if customers are approved for credit.
- Process employee expense reports accurately and timely.
- Attending meetings and training courses is deemed necessary by management.
- Any other task, assignments, duty, or projects, as requested by management.
Requirements:
- Bachelors degree in Business, Accounting, Finance, or related field preferred
- 3+ years of combined Accounts Payable, Accounts Receivable, and collections experience.
- Experience in manufacturing, industrial, construction, or project-based environments is strongly preferred.
- Experience with bonding documentation and project-related compliance processes preferred.
- Proficiency with Sage Intacct preferred
- Strong understanding of accounting principles and financial processes
- Excellent organizational skills and attention to detail
- Strong communication, negotiation, and problem-solving abilities
- Ability to prioritize tasks and manage deadlines in a fast-paced environment.
- Proficiency in Microsoft Excel and Microsoft Office Suite
- Preferred but not required working with municipalities, utilities, or OEM customers.
- Familiarity with job costing, purchase orders, project billing, and contract documentation is beneficial.
- Experience working in manufacturing environment is beneficial.
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