Legal Assistant (Floater)

Job ID#: 34891

Legal Assistant opportunity available immediately 

• Accurately drafts, edits, and proofs documents and correspondence for review by assigned legal personnel.
• Opens client files and initiates conflicts checks.
• Assists with the monthly billing process; communicates required edits on billing proformas to Billing Clerk; prepares correspondence for each client invoice and submits revised proformas and drafted letters to lawyers for approval; mails/emails specific invoices to clients.
• Inputs attorney time as needed utilizing the Firm’s time entry software on a regular basis.
• Responsible for answering phone calls and taking messages, scheduling appointments, and performing other tasks related to maintaining assignments’ calendars, scheduling and coordinating meetings, and conference calls, including travel, lodging, transportation, and meal arrangements.
• Opens and sorts all incoming mail; alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention; handles deliveries and FedEx shipments.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
• Performs other duties as requested.

Qualifications

• Four-year college degree is highly preferred, although a high school diploma or equivalent and four years of work experience is acceptable.
• Minimum of 1-2 years of relevant experience in a professional services environment, along with knowledge of terminology and procedures applicable to firm’s practice areas of legal personnel.
• Strong working knowledge of Word, Outlook, and PDF software (ability to manipulate and edit PDFs using Acrobat, Nuance, etc.) is required; knowledge of Excel is highly preferred.
• Requires accurate typing skills, good grammar, spelling, punctuation, and proofreading skills.

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