Remote Office Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Office Administrator. In this role, you will play a significant part in the management and operation of local human resources functions. Your leadership will drive the team’s success and foster a productive working environment. You will be responsible for maintaining effective coordination among various departments, overseeing recruitment and onboarding processes, and ensuring the smooth functioning of facilities. Your contributions will directly impact the overall performance of the office and enhance team dynamics, fostering a collaborative workplace atmosphere.

Accountabilities

• Coordinate with national HR, Finance, IT, Records, and Marketing Departments to implement firm policies and procedures.
• Lead recruitment, selection, and onboarding efforts for the office.
• Practice Management by Walking Around (MBWA) to stay informed and engage with the team.
• Coach team members for success and implement disciplinary actions when necessary.
• Coordinate the performance management process.
• Review budgets, purchasing, and process invoices.
• Ensure effective facility management using best business practices.
• Facilitate monthly office team meetings to provide education and direction.
• Maintain consistent communication with local Managing and Co-Managing Partners.
• Implement strategies for compliance and safety, staying informed about local issues.
• Manage all aspects of entertainment events such as holiday parties and outings.
• Travel as needed for meetings or to provide additional support.

Requirements

• Exceptional management and leadership skills demonstrated through successful team outcomes.
• Experience in high-pressure environments with strong client service expectations.
• Knowledge in property and/or facility management.
• Strong organizational skills and attention to detail.
• Ability to quickly assess situations and take appropriate action.
• Comfortable working with varied personalities and fostering team dynamics.
• A sense of humor to maintain a positive workplace.

Benefits

• Competitive compensation and benefits package including medical, dental, and vision insurance.
• Firm paid life insurance and short/long-term disability.
• Retirement savings plan with employer profit sharing contributions.
• Bonus programs and more.
• Hybrid work model offering work from home and in-office opportunities.
• Supportive and fun office culture focused on client satisfaction.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.