Accounts Payable Specialist

Description

Summary/Objective
The Accounts Payable Specialist is responsible for monitoring the Company’s outflow of capital.

Essential Functions

• Daily On-Site Attendance.
• Matches, batches, codes, and enters invoices into NetSuite, ensuring the correct department and facility are specified.
• Ensures all invoices receive proper approval before being entered into NetSuite.
• Scans all keyed invoices into a permanent file and uploads them to NetSuite.
• Prepares payment approval file and sends to Controller for review.
• Runs A/P payments weekly or as needed.
• Researches and resolves all accounts payable issues that may arise either internally or with a vendor.
• Calculates and codes the sales tax on taxable invoices when the vendor fails to include the correct tax.
• Assists with month-end close processes, including ensuring proper receiving cut-off and creating accruals for any un-invoiced receipts or shipping charges.
• Maintains accurate vendor records as to terms, payment, and contact information.
• Researches and approves new vendors and creates new vendor accounts.
• Works collaboratively with various departments as needed, including Sales & Marketing, Supply Chain Management, and Human Resources.
• Answers the Company phone, opens the front door, greets visitors, and directs visitors to the appropriate person or place, as needed.

Competencies

· Business Acumen.

· Reliability.

· Ethical Practice. 

· Confidentiality.

· Communication Proficiency.

· Critical Thinking.

· Problem-Solving.

· Customer Service.

· Self-Motivated.

· Time Management.

· Decision-Making.

· Ownership of Projects.

· Accountable to Objectives.

· Organizational Skills.

· Attention to Detail.

· Proficiency in Microsoft Office Products.

· Proficiency in NetSuite.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Environment/Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation. 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department in the Office.
• Ability to lift up to 15 lbs.

Position Type and Expected Hours of Work

This is a full-time position with working hours from 8:00 AM to 5:00 PM, Monday through Friday. However, depending on workload there may be occasional longer days and occasional weekends as needed. Employee is expected to work the necessary hours to complete all tasks on time and to a satisfactory standard.

Travel
Travel is not required for this position.

Education and Experience

· High school diploma required; Business or Accounting degree preferred.

· 5-7 years of accounts payable or general accounting experience preferred.

· Certified Accounts Payable Professional (CAPP) certification preferred. 

Benefits

• 15 days of PTO on an annual basis
• 100% of Employee Premium on HMO Medical Plan, Dental, Vision, and Group Life paid for
• Voluntary Life
• Aflac Insurance—Accident, Critical Illness, Hospital, Short Term Disability, Cancer, Term Life, Whole Life
• 401(k): 4.5% employer match

The Company has the discretion to alter or rescind the benefits listed above at any time in accordance with any applicable notice requirements under federal, state, or local law.

Work Authorization/Security Clearance

Required to be authorized to work lawfully in the US.

AAP/EEO Statement

VanTran Transformers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, disability, sexual orientation, protected veteran status, genetic information, and any other characteristic protected by local, state or federal antidiscrimination law covering employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time in the Company’s sole discretion.

At-Will Employment

Your employment is at-will, which means that either you or the Company may terminate your employment at any time, for any or no reason, with or without cause or notice. Nothing in this job description serves to alter your at-will status or should be deemed a promise of employment for any specified time period.

Disclaimer

This job description does not constitute a contract of employment, either express or implied. This job description is for informational purposes only. The Company has the discretion to alter the terms and conditions of employment, including the duties and responsibilities set forth herein, during the course of your employment in accordance with any appliable notice requirements under federal, state, or local law.