Recruiting Coordinator

The Recruiting Coordinator supports the company’s recruiting and hiring efforts by assisting with the scouring, screening, and coordination of candidates for open non-exempt positions. This position works closely with hiring managers and the onboarding team to ensure candidates move efficiently through the recruiting and hiring process.

Primary Responsibilities and Key Deliverables:

• Source candidates through job boards, social media platforms, and other recruiting channels.
• Maintain active candidate pipelines for janitorial, porter, custodian, landscaping and similar roles.
• Monitor job postings and ensure open positions are advertised appropriately across recruiting platforms.
• Conduct proactive outreach to potential candidates when needed to support staffing needs.
• Conduct initial candidate screening to evaluate basic qualifications, availability, and job fit.
• Schedule and coordinate interviews between candidates and hiring managers.
• Communicate interview details, job expectations, and next steps to candidates.
• Maintain consistent communication with applicants throughout the recruiting process.
• Assist with posting job openings in Paylocity Recruiting, Team Engine, and other internal recruiting systems.
• Track candidate activity and update recruiting records accurately within recruiting platforms.
• Ensure candidate documentation and recruiting records are complete and properly maintained.
• Support job requisition management and ensure recruiting workflows are followed.
• Coordinate with the onboarding team to transition selected candidates into the hiring process.
• Ensure candidates complete required employment documentation and onboarding tasks.
• Communicate start dates, orientation information, and onboarding instructions to new hires.
• Help ensure new hires are properly scheduled for orientation or initial assignment.
• Ensure compliance with federal/state/local employment laws, EEO, Title VII, ADA, ADEA, GINA, FCRA, IRCA.
• Will perform other duties as assigned.

Qualifications:
• Education: Bachelor’s degree in human resources, business or related field preferred or work experience in lieu of degree.

• Experience: 2-3 years of talent acquisition experience, preferably in multi-site operations-related roles, supporting high-volume hiring.
• Experience recruiting non-exempt positions preferred.
• Experience using professional social networks (LinkedIn.com, Indeed.com, and other third-party recruiting solutions).
• High attention to detail, ambition, and a strong work ethic with a high sense of urgency.
• Familiarity with Applicant Tracking Systems and/or resume databases.

• Skills: Bilingual (English/Spanish) communication skills preferred.
• Strong interpersonal and influencing skills with the ability to build trust and credibility with internal stakeholders.
• Excellent organizational and time management skills.

Working Conditions:
• Primarily office based with occasional travel to branch offices, job fairs, and recruiting events may be required.
Key working relationships:
The incumbent holds key working relationships with the:
• Head of Departments
• Operation Leadership and Supervisory staff.
• Human Resources staff.