Human Resources Generalist

Job Summary

The HR Generalist supports the organizations hiring and onboarding processes by coordinating recruitment activities screening candidates and ensuring an exceptional new hire experience. This position works closely with hiring managers and the HR team in building a strong employer brand for our city to ensure we attract hire and retain the most qualified employees. Additional responsibilities include maintaining HR documentation supporting employee inquiries and assisting with general HR operations.

Essential Job Functions

• Coordinate recruitment activities including posting job ads scheduling interviews and communicating with candidates.
• Assist hiring managers with interview logistics and ensure all documentation is completed.
• Coordinate and facilitate new hire and benefits orientation sessions.
• Prepare new hire paperwork welcome materials and system access requests.
• Collaborate with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• May assist with the interview process attending and conducting interviews with managers and directors.
• Maintain candidate records in the ATS and track the progress of openings.
• Responds to benefits inquiries from managers and employees on plan provisions: benefits enrollment status changes and other general inquires.
• Ensures compliance with federal state and local employment laws and regulations and company policies.
• Attends and participates in job fairs campus events and other networking opportunities. Assists with open enrollment.
• Coordinate with Public Information Officer to post vacancies on social media.
• Perform pre-employment background checks and drug screens and assist with random drug testing.
• Maintain employee files and HRIS data with accuracy and confidentiality.
• Coordinate with IT payroll and department managers to ensure a smooth onboarding experience.
• Process PO requisitions and personnel action forms.
• Complete and file all required monthly regulatory reports and process initial unemployment insurance responses.
• Responds to natural disaster emergencies as part of EOC Call Center; may require working beyond normal business hours and/or on weekends.
• Provide personnel policy and procedure guidance to employees.
• Maintain regular and prompt attendance physically present to work.
• Performs other similar or related duties as assigned.

Minimum Qualifications & Requirements

• High School diploma or GED equivalent.
• Associate degree in Human Resources or related field preferred.
• At least 2 years of Human Resources experience and/or administrative office experience.
• Experience with HRIS and applicant tracking systems preferred.
• Proficiency with Microsoft Office such as: Microsoft Excel Outlook Publisher and PowerPoint)
• Strong communication organizational and multitasking skills and be able to maintain confidentiality.
• Valid Class C Texas Driver License and be insurable.
• Applicant must pass pre-employment criminal background check and drug screen at Citys expense.
• Must successfully complete HIPAA training and Emergency Management and Incident Command Training.
• Bilingual English/Spanish preferred.

Knowledge Skills & Abilities

• General knowledge of HR laws practices and policies.
• Knowledge of applicant tracking and recruitment software.
• Good written verbal and interpersonal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.

Working Conditions/Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking standing and stooping.
• Occasional lifting moving or positioning objects up to 15lbs.
• Works in a well-lighted office setting with heating and cooling air conditioning.

Any applicant selected for employment with the City of Weslaco must receive satisfactory results from pre-employment drug testing references background checks and credential verification.