Administrative and Operational Assistant
We are seeking a detail-oriented Administrative/Operational Assistant to support the day-to-day operations of a school and facility. This role involves a blend of administrative, clerical, and light facility maintenance responsibilities.
You’ll be working closely with a small, collaborative team in a professional and welcoming environment. Day Shift: 9 AM- 2 PM M through Friday (Hours can change based on business needs). Key Responsibilities:
Administrative (50%):
- Oversee collection and evaluation of coursework, quizzes/tests, and educational materials;
- Manage scheduling for classes, instructors, and volunteers;
- Enroll students into their programs;
- Provide weekly administrative updates to the team via email;
- Attend monthly instructor meetings (via Zoom);
Clerical (40%):
- Print materials for classes as needed.
- Enter grades from completed coursework.
- Answer phone calls, texts, and emails in a professional, friendly manner.
- Provide facility tours to prospective students and guests.
- Communicate fees related to enrollment and room rentals.
- Maintain inventory of supplies for the facility.
Facility Maintenance (10%):
- Wipe glass doors, wash dishes, and clean high-use areas.
- Send linens out for cleaning; fold and organize when returned.
- Reset classrooms and massage tables after use.
- Ensure overall organization and cleanliness of the facility.
Qualifications:
- General digital literacy required.
- Proficiency with Microsoft Office and Google Workspace applications.
- Previous experience in an office or administrative setting preferred.
- Background in education or education administration a plus (not required).
- Strong interpersonal, organizational, and communication skills.
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