Senior Executive Administrative Assistant
- Manage the CMO’s calendar, proactively scheduling and prioritizing meetings, conferences, and events while resolving conflicts.
- Oversee travel arrangements, including booking flights, hotels, and rental cars, and preparing detailed itineraries.
- Process and track T&E expense reports using Concur, ensuring accuracy, compliance, and timely reporting.
- Serve as a strong operational partner to the Chief of Staff for the CMO, ensuring seamless alignment on priorities, communication flow, and execution of strategic initiatives
- Function as a primary point of contact for employees, executives, customers, and vendors, delivering exceptional service.
- Anticipate the CMO’s needs, proactively addressing issues and escalating critical matters when necessary.
- Build strong relationships and facilitate communication between the CMO and key stakeholders.
- Support team culture initiatives, organizing in-person and virtual events, milestone celebrations, and engagement activities.
- Foster collaboration among Marketing administrative assistants and across KDP, sharing best practices and promoting teamwork.
- Manage meeting logistics, including scheduling, AV setup, room bookings, and catering arrangements.
- Support team-wide and offsite meetings, such as planning sessions, workshops, and team-building activities.
- Ensure seamless guest experiences by coordinating meeting details and escorting attendees as needed.
- Develop industry and business knowledge to enhance strategic support and administrative efficiency.
- In partnership with the marketing transformation office, provide operational support to enhance efficiency, including process improvement initiatives and optimization across the team.
- Utilize technology tools for scheduling, planning, and meeting management, including:
- PowerPoint: Create professional presentations with embedded visuals and multimedia.
- Excel: Develop spreadsheets, pivot tables, and reports for data analysis.
- Workday: Navigate system features to support administrative tasks.
- Microsoft Teams: Optimize collaboration and communication in virtual environments.
- Salary range $76,000 - $120,000
- Actual placement within the compensation range may vary depending on experience, skills, and other factors
- Benefits, subject to election and eligibility: Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement
- Annual bonus based on performance and eligibility
- Bachelor’s degree preferred.
- 7+ years of experience providing executive support to C-level leaders in a dynamic, fast-paced environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with expertise in the latest versions.
- Exceptional writing, editing, and grammatical skills with strong attention to detail.
- Superior organizational skills with the ability to manage multiple priorities efficiently.
- Outstanding interpersonal skills with the ability to build and maintain strong relationships with internal and external stakeholders.
- Proactive problem-solving mindset, with strong decision-making capabilities.
- Proven ability to handle confidential information with discretion, adapt to competing priorities, and uphold the highest level of customer service and professionalism.
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