Department Administrator

Department Administrator

Driving Operational Excellence Through Seamless Administrative Coordination?

Do you enjoy supporting diverse teams and managing fast-moving office operations?

Partner with the best

Baker Hughes stands as a leading global energy technology company, delivering innovative solutions that make energy safer, cleaner, and more efficient across the entire value chain. Operating in more than 120 countries, the company blends deep industrial expertise with advanced engineering and digital technologies to support energy production, transformation, and decarbonization. With over a century of heritage, Baker Hughes partners with customers in oil and gas, industrial sectors, and emerging energy markets to accelerate progress toward a more sustainable energy future.

Fuel your passion

As a Department Administrator, you will be supporting a wide range of administrative and operational activities across the functional area. You will be managing confidential records, coordinating logistics, preparing documentation, and ensuring smooth day-to-day operations. You will be contributing to efficient departmental workflows, supporting internal teams, and handling special projects with minimal supervision. Your role will be essential in maintaining organizational standards, enhancing productivity, and enabling seamless collaboration across multiple functions.

As a Department Administrator, you will be responsible for:

• Providing advanced administrative support by managing a wide variety of tasks within the functional area.
• Utilizing expert computer skills with advanced MS Office knowledge and company-specific databases.
• Applying broad departmental knowledge to support daily operations and ensure compliance with procedures.
• Organizing and prioritizing tasks to meet stringent deadlines and maintain workflow efficiency.
• Communicating effectively with internal teams, vendors, and customers.
• Supporting customer and vendor setups in HICX and Ariba.
• Creating, organizing, and digitizing documents for shared data across multiple functions.
• Coordinating gear school and site events and supporting community outreach initiatives.
• Managing indirect sourcing and site bills including Oracle and Ariba usage, invoice reconciliation, and goods receipt management.
• Supporting environmental tracking activities as needed.
• Maintaining local login and access for city and site systems.
• Coordinating visitor logistics including meeting rooms, meals, and accommodation.
• Handling office tasks such as filing, record maintenance, and transaction processing.
• Preparing reports, presentations, and correspondence as required.
• Following organizational procedures to complete tasks accurately and efficiently.
• Supporting functional logistics and assisting with special projects.
• Working independently with minimal supervision.

To be successful in this role you will:

• Have a High School Diploma or equivalent (some colleges preferred).
• Have 7+ years of general business experience.
• Have strong organizational, communication, and analytical skills.
• Have the ability to work under stringent deadlines.
• Have a commitment to customer service and teamwork.
• Have strong self-motivation and the ability to work independently.
• Have advanced MS Office skills and familiarity with enterprise systems such as Oracle, Ariba, and HICX.

Work in a way that works for you

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we must push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programs
• Tailored financial programs
• Additional elected or voluntary benefits

This position requires current work authorization in the country of employment. The employer is unable to provide or continue work authorization sponsorship for this role.

You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.

This position is eligible for our comprehensive and competitive benefits package, which can be found here , and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.

The Baker Hughes internal title for this role is: Dept Administrator Sr About Us:
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward - making it safer, cleaner and more efficient for people and the planet.

Join Us:
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let's come together and take energy forward.

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.