Sales Coordinator

Job Description

Job Description

Description:

Be the Backbone of Our Sales Team.

At the DoubleTree Campbell Centre, big events and successful sales start with strong support behind the scenes. As a Sales Coordinator, you’ll be the go-to partner for our Director of Sales, Sales Managers, and Catering team—keeping things organized, communicating with clients, and ensuring every detail is in place. If you’re detail-oriented, thrive in a fast-paced environment, and love working with people, this is the role for you.

Job Summary

The Sales Coordinator provides administrative and clerical support to the hotel’s sales and catering team while assisting in light selling duties for small groups and functions. This position plays a key role in ensuring smooth communication between clients and the hotel, supporting the sales team in reaching their goals, and helping deliver memorable experiences for our guests.

Key Functions & Responsibilities

• Provide administrative support to the Director of Sales, Sales Managers, and Catering Manager
• Prepare proposals, contracts, reports, and correspondence for clients and the sales team
• Maintain accurate records in sales systems (room blocks, contracts, event details)
• Assist with light selling duties for small groups and functions as directed
• Communicate professionally with clients, responding promptly to inquiries and requests
• Coordinate internal communication between departments to ensure client needs are met
• Assist in preparing Banquet Event Orders and group resumes as needed
• Support site tours, client visits, and pre-event planning activities
• Handle general office duties such as filing, answering phones, and scheduling appointments
• Attend meetings and provide accurate notes, follow-ups, and task tracking
• Approach all guest and associate interactions with warmth, professionalism, and service focus
• Maintain regular attendance in compliance with Avion Hospitality standards, including availability for some weekends and holidays as business needs require

Requirements

• High school diploma or equivalent required; college degree preferred
• Previous hotel sales
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office and comfort with hotel sales systems
• Attention to detail and ability to manage multiple priorities
• Professional appearance and positive, service-oriented attitude
• Flexibility to work occasional weekends and holidays

Why Join Us?

• Be part of a dynamic sales and catering team at a landmark Dallas hotel
• Gain exposure to both sales and events—perfect for building a career in hospitality sales
• Supportive environment with growth opportunities through Avion Hospitality
• Competitive pay and benefits package
• Join the DoubleTree culture—where warm cookies and warmer hospitality create lasting impressions