Procurement and data analyst

Description

SUMMARY:

The Procurement and Data Analyst supports agency procurement operations while conducting data analysis and reporting to inform decision-making. This role combines procurement compliance, contract coordination, and data analytics to improve organizational efficiency, transparency, and outcomes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This job description is intended to identify the essential functions of a position and should not be interpreted as all-inclusive. The employee may be required to perform or assume additional job-related responsibilities other than those stated in this job description. Typical duties include:

Procurement Functions

Assist in establishing and maintaining a compliant procurement system, including policies and procedures aligned with Federal, State, and local regulations.

Support development, issuance, and management of procurement documents.

Prepare reports, correspondence, memos, presentations, spreadsheets, and procurement-related materials.

Provide input for policy, procedure, and standards development and revision.

Coordinate bidder conferences (virtual/in-person), including communications with vendors and the public.

Support proposal review processes, evaluations, and preparation of recommendations for contract awards.

Assist in streamlining procurement processes through technology..

Develop dashboards and other reports to assist with performance analysis.

Establish and maintain procurement files and documentation.

Assist in the procurement debriefing processes.

Prepare meeting notices, agendas, and assist with special projects.

Data Analysis Functions

Collect, query, clean, and analyze data using statistical tools and standard methodologies.

Interpret data to identify trends, patterns, and actionable insights to support procurement and organizational decisions.

Prepare technical and non-technical reports, dashboards, and presentations summarizing findings.

Consult with internal and external stakeholders to identify data needs and reporting requirements.

Maintain data integrity by identifying inconsistencies, errors, and gaps.

Develop and implement data standards, quality measures, and reporting procedures.

Support or develop data models, tools, and systems to enhance data collection and analysis.

Assist in establishing best practices for data governance and usage.

SUPERVISORY RESPONSIBILITIES:

This position has no direct supervisory responsibilities but may provide guidance to staff on procurement processes and data-related practices.

PREFERRED QUALIFICATIONS:

Bachelors degree preferred in Business, Public Administration, Procurement, Data Science, Analytics, Finance, Statistics, or a related field.

Experience in procurement, data analysis, research, or reporting is preferred.

Equivalent combinations of education and experience may be considered.

KNOWLEDGE, SKILLS, AND ABILITIES

Procurement Knowledge

Principles and practices of procurement and contract management

Federal, State, and local procurement laws and regulations

Evaluation techniques and procedures

Data and Technical Skills

Statistical analysis, data modeling, and data interpretation

Database concepts, data mining, and segmentation techniques

Proficiency in Microsoft Office (Excel, Word, PowerPoint) and data tools

Ability to work with large datasets and generate actionable insights

General Skills

Strong written and verbal communication skills

Ability to prepare complex reports and technical documentation

Critical thinking and problem-solving abilities

Attention to detail and accuracy

Ability to manage multiple priorities and meet deadlines

Professional interaction with stakeholders, vendors, and the public

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; and to effectively communicate with diverse audiences (colleagues, vendors, supplier, landlords, general public).

PHYSICAL DEMANDS:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and outside weather conditions. The noise level in the work environment is usually moderate.

Workforce Solutions Greater Dallas is an EEO/AA/Drug Free Workplace Employer and complies fully with the Americans with Disabilities Act (ADA). Auxiliary aids and services are available upon request to individuals with disabilities. This position is grant funded.

To apply: email ([email protected]) a letter of application, resume and salary requirement. You may also apply via [email protected], and/or Applicants who are invited to interview for the position will be required to also complete an employment application. Information contained in resumes and letters of application is subject to verification by Workforce Solutions Greater Dallas.