Accounts Receivable Clerk

HALOS is an advanced body camera and cloud software scaleup, working with some of the biggest names in security, services, and law enforcement. At HALOS, we're passionate about safety and innovation, constantly staying ahead of threats and reducing risk.

What sets HALOS apart is not just the cutting-edge technology we develop but the culture we've nurtured. Our team embodies openness, transparency, and a "one team" spirit. We're a group of passionate individuals, all working on exciting and impactful projects. Here, you'll find an environment that fosters collaboration, creativity, and a shared sense of purpose.

We are seeking a detail-oriented and experienced Accounts Receivable Clerk to join our finance team. The ideal candidate will have at least five years of hands-on experience managing receivables in an inventory-based or product-driven environment , with a strong understanding of the relationship between sales, inventory, and cash flow.This role is responsible for managing the full accounts receivable cycle — including invoicing, payment processing, reconciliations, and collections — while maintaining accurate and timely financial records to support the company’s operational and financial goals.

Key Responsibilities

• Accounts Receivable Operations
• Enter and process customer invoices, payments, refunds, and adjustments accurately within the accounting system.
• Reconcile customer accounts , identify discrepancies, and ensure all transactions are properly applied.
• Maintain accurate and organized customer files , including invoices, credit memos, payment records, and correspondence.
• Prepare, issue, and manage customer invoices and credit memos in accordance with company policies and contractual terms.
• Record and apply customer payments (ACH, check, credit card, wire transfers) in a timely and accurate manner.
• Research and resolve customer inquiries related to billing, payment discrepancies, or account status.
• Follow up with customers regarding overdue balances and manage collection activities professionally.
• Collaborate with sales, inventory, and operations teams to ensure accurate invoicing and proper linkage between shipments and billing.
• Assist with month-end closing activities , including account reconciliations, reporting, and preparation of supporting schedules.
• Maintain compliance with internal controls and financial policies to ensure the accuracy of receivables data.
• Reporting & Analysis
• Generate and review aging reports to track outstanding receivables and payment trends.
• Provide management updates on collections status, high-risk accounts, and potential cash flow impacts.
• Assist in the preparation of A/R schedules and reconciliations for month-end and year-end closing.

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Experience: Minimum of 5 years of accounts receivable experience , ideally within an inventory, distribution, or manufacturing-based company.
• Technical Skills:
• Proficiency in ERP/accounting systems (e.g., QuickBooks, NetSuite, SAP, or similar).
• Strong Excel skills (pivot tables, VLOOKUPs, reconciliations).
• Soft Skills:
• Excellent attention to detail and organizational skills.
• Strong communication and customer service orientation.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.

Preferred Qualifications

• Experience reconciling complex inventory and A/R data .
• Familiarity with sales order processing and inventory accounting principles .
• Knowledge of GAAP standards related to revenue recognition and receivables.

Benefits

Generous Annual Leave Allowance

Learning and Development opportunities

Healthcare plan, to include family

Regular company events and social initiatives

401K

Work from home setup allowance

The HALOS Hiring Process

Here’s what we expect the hiring process for this role to be, should all go well with your candidacy. This entire process is expected to take 1-3 weeks to complete and you’d be expected to start on a specific date.

Application

30 minute introductory meeting with the recruiting team

45 minute Interview with department hiring manager

30 minute Assessment Interview followed by 30 minute meeting with wider department (Back to Back)

CEO Meeting

Offer!

Diversity & Inclusion

We’re an Equal Opportunity Employer and embrace a diversity of backgrounds, cultures, and perspectives. We do not discriminate on the basis of race, colour, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.