Full-time Bookkeeper for Parish & School- St John Berchmans

Description

FLSA Status: Full-time/Non-Exempt(hourly)

Reports to: Pastor & Principal

Schedule: Monday-Friday (40 hours)

Benefits may include: Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability. *Benefits may vary based on employment status and location.

The Bookkeeper supports the mission of both the parish and school by performing all bookkeeping, accounting, payroll, and select HR functions. This role ensures financial accuracy, timely reporting, and compliance with Archdiocesan policies and applicable regulations. The Bookkeeper serves the parish under the Pastor, school under the Principal, and provides day-to-day financial support to both parish and school, working closely with the Pastor, Principal, and Finance Council.

Position Responsibilities and Essential Functions

Accounting & Bookkeeping

• Maintain and reconcile checking accounts; prepare checks and submit reimbursement documentation.
• Handle accounts payable/receivable, deposits, and payroll across both parish and school.
• Post contributions, tuition, donations, and other receipts into ParishSoft and accounting systems.
• Prepare and reconcile financial reports, general ledgers, and fund accounts (ASB, GF, etc.).
• Track and monitor budget-to-actual performance for both parish and school.
• Prepare financial reports and annual budgets for review by Pastor and Principal.
• Ensure compliance with Archdiocesan accounting procedures and retention schedules.
• Support external audits by compiling required documentation and explanations.
• Oversee electronic giving (ACH, credit card, online) records and deposits.
• Support financial operations for events, fundraisers, and facility rentals.
• Coordinate with vendors and process invoices, purchase orders, and service agreements.
• Assist with procurement, including obtaining bids/quotes and verifying shipments.
• Maintain student financial records, including tuition payments and fines.
• Manage petty cash and prepare change boxes for school and parish activities.
• Provide financial status reports to staff; attend Finance Council meetings.
• Receipt and deposit payments; prepare transmittals and collect NSF checks.
• Prepare monthly reconciliations and close month/quarter/year as required.
• Adhere to confidentiality requirements in all Accounting and Bookkeeping matters.

Payroll & Human Resources

• Prepare and submit bi-weekly and monthly payroll for all parish and school staff.
• Ensure employee time records are accurate and reviewed by the Pastor 
• Maintain up-to-date employee records in the HRIS system.
• Reconcile benefit invoices and correct discrepancies.
• Support hiring, onboarding, and orientation processes in line with Archdiocesan policies.
• Implement HR-related policy or process changes in coordination with Archdiocesan HR Office.
• Adhere to confidentiality requirements in all HR and payroll matters.

Office & Administrative Support

• Provide general clerical support: typing, filing, answering phones, distributing mail, and assisting visitors.
• Back up office staff as needed and collaborate as a team member.
• Use Paylocity and ParishSoft systems for data entry and reporting.
• Assist with coordination of ASB events and fundraisers in collaboration with student advisors.
• Maintain records and ensure all documentation aligns with retention and audit requirements.

Mission Support & Conduct

• Support and uphold the philosophy of Catholic education, mission of the parish and school and the teachings of the Catholic Church.
• Supports and Adheres to the Religious Standards for Catholic School Employees and policies and procedures of the parish, school and the Archdiocese.
• Adherence to the Archdiocesan Code of Conduct, and Faith and Moral Policy are mandatory.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Model Christian values in conduct and interpersonal interactions.
• Maintain strict confidentiality and use a solution-oriented, collaborative approach in all responsibilities.

Requirements

Minimum Qualifications

• Bachelor’s degree in Accounting or related field OR 3–5 years of relevant bookkeeping/accounting experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience in A/P, A/R, payroll, general ledger, and reconciliations.
• Proficiency in ParishSoft, Quickbooks or comparable accounting software.
• Intermediate to advanced skills in Microsoft Office (especially Excel).
• Ability to calculate rates, ratios, percentages, and interpret financial graphs.

Preferred Qualifications

• Bilingual (English/Spanish).
• Familiarity with parish or Catholic school accounting/payroll systems such as ParishSoft, Paylocity and FACTS.

Skills and Abilities

• Strong critical thinking, organizational, and problem-solving skills.
• Attention to detail and ability to manage multiple tasks in a fast-paced setting.
• Strong communication and interpersonal skills with ability to collaborate effectively.
• Proficient with 10-key calculator and standard office equipment.
• Ability to maintain a high level of confidentiality.
• Experience supporting both administrative and financial processes.

Physical Requirements

• Work is performed primarily in a parish or school office setting.
• Must be able to remain seated for long periods (approximately 80% of the time).
• Regular use of computers, phones, and standard office machines.
• Occasional lifting of 10–20 pounds may be required.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.