San Antonio DE Executive Assistant II

The San Antonio District Engineer is currently seeking a reliable and efficient executive assistant to help manage their daily affairs. The District Engineer oversees a variety of responsibilities and requires assistance with organization, paperwork, communication, and scheduling. The ideal candidate will prioritize confidentiality, maintain discretion at all times, and possess excellent teamwork abilities. If you are interested in this important role within the district, please apply today.

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs professional assistance work in support of a District Engineer. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self-supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

Essential Duties:

• Analyzes and interprets detailed policy and procedures and its impact to the district or division.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Compiles information and reports summarizing statistical data.
• Greets and assists visitors.
• Initiates and composes responses to requests for general information.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for the District Engineer.
• Prepares letters, memos, and reports, proofs and edits for grammar, punctuation, sentence structure and clarity.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.

Minimum Qualifications:

• College education and/or relevant technical training may be substituted for experience on a year per year basis . Substitutions for Minimum Qualifications

• Valid driver's license. This position requires driving a state vehicle

Competencies:

• Program/project planning, development, and management methodologies
• Office practices and administrative procedures
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files and reports
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
• Using computers and applicable programs, applications, and systems
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• This job has been identified as physically demanding and will require a pre-employment physical.
• Must pass a drug test prior to employment for safety impact positions. This is a Safety Impact position and will be subject to random drug testing.
  • Please note that the Department of Transportation's Drug and Alcohol Testing Regulation - 49 CFR Part 40, at 40.151(e) - does not authorize “medical marijuana” under a state law to be a valid medical explanation for a positive drug test result for an employee in this position.

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information