Global Engagement Administrative Coordinator II

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Job Title

Global Engagement Administrative Coordinator II

Agency

Texas A&M University

Department

Global Engagement

Proposed Minimum Salary

$3,500.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Department of Global Engagement strategically aligns several critical internationally-focused units bringing together Education Abroad, Global Partnership Services, and International Student and Scholar Services. As a hub of resources and partnerships, Global Engagement fosters the University's commitment to solving the world's most pressing problems through a focus on transformational international education and research that serves our local communities and the world at large.

What we want

The Global Engagement Administrative Coordinator II works collaboratively with leadership and across the university to plan, develop, and implement programs, events, and initiatives that advance the mission of the Department of Global Engagement and support the internationalization of Texas A&M University.

What you need to know

Salary Range: $36,512.00 to $44,000.00. Compensation will be commensurate to selected hire's experience.

Special Note: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of administrative experience.

Required Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Experience managing multiple calendars.
• Experience with contract tracking.
• Experience with data analysis.

Essential Duties/Tasks

Administrative Support - Provides administrative support for the Global Engagement leadership team including drafting and responding to correspondence, prioritizing work responsibilities and duties, coordinating and monitoring action items and assignments, maintaining calendars and scheduling, assisting with monitoring with budget expenditures, travel and expense reports in CONCUR, researching issues, gathering information, and providing support for committees, meetings, and special functions. Manages institutional memberships. Collaborates with unit administrative coordinators. Orders promotional items for unit. Updates work anniversaries.

Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Reviews administrative practices and programs and assists in formulating policies. Communicates policies, procedures, standards, and methods. Responds to inquiries, resolving problems or inquiries.

Program/Project Coordination - Provides support for projects and programs for the GE Leadership Team. Provides primary administrative support for Community of Respect both virtual and face to face iterations and builds Canvas courses.

Provides administrative support for Global Engagement including event coordination and implementation, contract coordination support, developing and implementing Qualtrics surveys and reports, and data analysis.

Manage and coordinate international flag reservation services including 1) inventory; 2) maintenance; and 3) flag reservation calendar.

Administrative Team Support

Work closely with senior support staff in the division to coordinate issues related to the office. Serve as back-up for other leadership administrative staff. Provides technical guidance and advice on administrative matters to agency executives, management, or staff.

Research Coordination

Researches, collects, compiles, and disseminates information for GE leadership related to activities, operations, programs.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.