Business Office and Accounting Coordinator
- Handle front desk duties which may include handling calls, greeting guests and managing the mail for the office.
- Management the ordering of all office and breakroom supplies.
- Assist management with administrative duties such as sending correspondence and letters.
- Screening unexpected guests during the business day and handling with grace.
- Work closely with housekeeper to ensure all cleaning duties for the office are met.
- Handle the process of Accounts Payable and Receivables beginning to end.
- Manage invoice approvals and coding.
- Process and mail payments and checks.
- Send out billing invoices as assigned and apply payments as received.
- Reach out to clients about past due collections or overdue invoices.
- Prepare deposits and make bank runs.
- Handle various reports that impact accounting and the business.
- Manage of credit card purchases, approvals and receipts.
- Work with HR and Managers to make sure all online paperwork for new hires is complete.
- Run background checks on new hires.
- Review time cards for payroll bi-weekly.
- Candidate must have a high school diploma or equivalent.
- Candidates with any form of bookkeeping skills strongly encouraged to apply.
- Previous front desk and office administrative skills a plus.
- Previous experience using Excel, Word and databases a must.
- Proven track record of loyalty in positions, and not consistent job hopping is sought.
- Must have a minimum of 2 years of administrative experience.
- Must be willing to work a weekday schedule from 9-5 pm daily.
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