Manager of Finance and Accounting

Summary: The Manager leads the Office of Finance and Accounting and oversees the execution of all the accounting and financial business of the College. The manager ensures that all the grant-funded projects are being spent according to budget and grant specifications, the annual audit is completed, salaries are recorded and allocated properly, accounts receivable are recorded properly, and that all financial reports throughout the year are created and submitted to the different users on time. In leading the Office, the manager takes special care that all income and expenses are tracked (including accounts payable and receivable), managed, and that all journal entries related to the College’s business operations are properly recorded (such as bank and sub-leger reconciliations, depreciation, investments) on a timely basis in the accounting software so that monthly, quarterly, and annual reports are created and analyzed according to Generally Accepted Accounting Principles in the United States. In close collaboration with the Director of Administration, the Manager of Finance and Accounting works to complete the annual external audit on a timely basis and that all policies and procedures of the College related to accounting and financial operations are properly updated and executed.

Requirements

Position responsibilities include:

• Performs and oversees duties related to accounting and financial management
• Works with the Bookkeeper in maintaining and managing the accounting system (software) and finance-related files (print and digital) of the College
• Performs the monthly bank and project reconciliation of expenses and revenue
• Oversees monthly accounts payable and receivable for the College
• Performs the creation of monthly finance reports and ensures that the monthly and annual reconciliation of all finance-related activities of each project of the College are performed
• Works with the Director of Administration and Bookkeeper in keeping program directors informed regarding expenses and incomes and ensures the meeting of reporting deadlines
• Works with the Director of Administration and the Bookkeeper to prepare information and finance-related documents needed for project reports, grant requests and reports, and other communication
• Works closely with the Director of Administration to ensure all documentation needed for the annual internal and external audits (such as contracts, invoices, receipts, and the like) is kept and filed properly and on a timely basis.
• Works closely with the Director of Administration to ensure policies and procedures related to all aspects of finance and accounting issues are updated and properly followed.
• Implements strategic short- and long-term office goals, plans, objectives, policies, and operating procedures.
• Regularly engage in personal growth, professional development, theological study, prayer, charity and justice work, and spiritual formation
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, and others
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to students’ and employee’s names and information, services rendered to students, donors names and gifts, partners, board members’ information, internal and external investigations or results of any investigations, and financial information
• Adherence to the Code of Conduct and the Faith and Morals Policy of the Archdiocese of San Antonio is mandatory
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization
• Perform other duties as assigned.

Minimum Knowledge and Skills:

· Proficiency in general office practices, policies, procedures and equipment

· Able to multi-task and manage interruptions, strong organizational skills and ability to work with minimal supervision; must be able to develop own routine, anticipate needs, and follow projects through to completion

· Must be a team-player, able to focus on finding solutions to complex and new situations

· Proficiency in English and Spanish

· Ability to maintain strict confidentiality

· Knowledge and ability to adhere to Generally Accepted Accounting Principles (GAAP) for nonprofits and educational institutions

· Familiarity and working knowledge of cost accounting

· Expert knowledge of federal, state, and county tax codes and exemptions relevant to religious nonprofits

· Computer proficient in Microsoft Office Suite and Adobe Acrobat. Intermediate to advanced skills in Microsoft Excel

· Experience with Sage or QuickBooks preferred

· Ability to learn quickly and a variety of programs/systems

· Hands-on experience and detailed knowledge of accounting software

· Must have excellent planning and organizational skills with the ability to plan and organize work assignments

· Strong management skills with ability to support, lead, motivate, and evaluate employees and initiatives

· Must be detail oriented, organized, self-motivated, work well independently and in a team

· Must have good written and verbal skills

· Must have effective interpersonal skills and ability to maintain positive working relationships

· Must have experience in training and developing others

· Must have good critical thinking and problem-solving skills

· Ability to work in a fast-paced, high-volume environment with emphasis on accuracy and timeliness

Travel Requirements:

Travel requirements for the position include approximately 5% local and 2% overnight.