Sr Accounts Payable Clerk

Description

Position at Jacintoport International

Long-term employment with opportunities for growth.

We offer excellent benefits from day one, including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off – (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays

POSITION SUMMARY:

The Senior Accounts Payable Clerk is responsible for processing vendor invoices, performing 3-way matching, preparing payroll vouchers, and ensuring accurate coding and documentation in line with company policies. The role supports monthly closings, audits, and inventory activities, while coordinating with internal teams and vendors to resolve discrepancies. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applications out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

• At least three (3) years of accounts payable experience, performing 3-way matching
• Ability to effectively and professionally communicate in English (verbal and written) at an intermediate level in a business environment.
• Intermediate Computer skills (MS, Outlook & Excel).
• High school diploma or equivalent.
• Must be able to accurately process alpha/numeric information.
• Possess strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and fellow employees.
• Ability to think logically, follow procedures, instructions and make sound decisions
• Ability to exercise independent judgment within established systems and procedures
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Ability to work (flexible hours) extended hours, holidays and/or weekends as necessary.

Preferred

• Knowledge of Oracle/JD Edwards system

• Related college coursework in accounting.

• Possess accounting degree.
• Possess auditing experience.
• Have prior shipping, warehousing and logistics working experience.
• Bilingual (English and Spanish).

DUTIES AND RESPONSIBILITIES:

Primary

• Responsible for performing the 3-way match by matching the PO’s, POD and invoice
• Codes and enters approved A/P invoices in the accounts payable system for final review and payment
• File A/P vouchers
• Communicate and assist vendor and company staff to review and investigate statements, PO’s, invoices, etc. as required
• Review & Investigate Statements and other requests as required
• Ensures that all supporting documentation is accurate and complete
• Ensures completeness and accuracy of data on accounts
• Perform all functions in accordance with the accounts payable department
• Codes invoices and bills, according to company procedures
• Follow procedures and internal controls
• Perform all functions in accordance with operation and safety guidelines
• Coordinate and follow up with all the departments that vendor invoices were received and approved on a timely manner
• Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times
• Audits to ensure that data entry is accurate
• Assists in monthly closings
• Assists with special projects, as necessary

Secondary

• Assists with all accounts payable reports and with maintaining all accounts payable files
• Support auditors when is required
• Perform physical inventories indoors and outdoors
• Support AR, rebates, vendor refunds, credits, etc as required
• Perform other related tasks as assigned

PHYSICAL REQUIREMENTS:

• Candidate may be subject to physical as required along with other tests as applicable
• The employee is frequently required to use hands to finger, handle, or feel
• The employee frequently is required to talk and/or hear
• The employee is continuously required to sit
• The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to twenty (20) pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

SAFETY REQUIREMENTS:

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED:

This Receives direct supervision from the Accounting Manager and indirect supervision from the Regional Controller. Does not exercise supervision over any position.

CONDITIONS:

• Indoors office and occasionally outdoors - Exposed to controlled temperatures in an office environment and occasionally exposed to a non-controlled environment (outdoors) where they may be exposed to all possible environmental factors such as extreme heat, cold, rain, wind and high humidity during day and night shifts
• The noise level in the work environment is usually low to moderate

DISCLAIMER:

• We are an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.