Project Coordinator/Project Administrator (Aviation)

Job Description

Job Description

CAET Project Management Consultants, LLC (CAET PMC) is seeking a full-time Project Coordinator / Project Administrator (Aviation)to join our dynamic team. CAET PMC is a boutique project management firm specializing in owner’s representation, contract administration, risk mitigation, construction management, and brand program management.

We are looking for a professional, energetic, and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate is a self-starter with strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with precision and poise.

Key Responsibilities

• Provide administrative and coordination support across multiple active aviation-related projects.
• Maintain and update project documentation.
• Track project progress using tools such as Smartsheet and Excel; generate reports as needed.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Support procurement processes and maintain logs for submittals, RFIs, and pay applications.
• Liaise with internal teams, consultants, contractors, and clients to ensure timely communication and documentation flow.
• Organize and manage digital project files using platforms such as OneNote, Teams, and Bluebeam Revu.

Required Qualifications

• Minimum with 2-3 in project coordination or administrative support role.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, charts).
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and take initiative.
• Ability to learn project management tools such as MS Project, Unifier, Teams, OneNote, and Bluebeam is preferred.

Desirable Attributes

• Experience in aviation or airport-related projects is a plus.
• Highly detail-oriented with strong analytical and problem-solving skills.
• Adaptable and able to respond to changing client and team needs.
• Strong interpersonal skills and a collaborative, team-oriented mindset.
• Previous experience in a corporate or professional office environment.
• Proficient in Office 365, SharePoint, and digital collaboration platforms.

Must be able to pass background check as required by Access DFW for a SIDA badge.

Ability to escort contractors around the airport.

Preferred interest in aviation

Education

· Bachelor’s degree preferred in construction management, communications, or business.

CAET PMC is a certified woman-owned, professional services firm based in Keller, Texas. We specialize in renovation, new construction, and large, complex installations. Services include owner representation, program and project management, construction management, space and furniture planning, and brand programming and execution.

Company Description

CAET PMC is a certified woman-owned, professional services firm based in Keller, Texas. We specialize in renovation, new construction, and large, complex installations. Services include owner representation, program and project management, construction management, space and furniture planning, and brand programming and execution.