Accounts Receivable Coordinator

Description

SUMMARY OF POSITION

This position is responsible for monitoring the accuracy and completion of the billing cycle as well as reviewing the AR aging to ensure timely collection of the company’s receivables. It is expected that the incumbent will provide first in class attention to detail, and have a great attitude towards customer service. Will perform duties in compliance with established industry standards and according to company practices.

ESSENTIAL FUNCTIONS

• Oversee the company’s receivable balances and cash collections
• Prepares customer invoices and distribute accordingly
• Enter/upload invoices through customer EDI (Electronic Data Interchange) systems
• Administer customer invoice payments and maintain invoice file copies
• Maintain a daily log of cash receipts
• Report and assist in the development of management reporting, including aging buckets and/or customer payment trends and open balances
• Initiate credit applications on new customers and monitor credit lines extended to existing customers
• Answer AR customer phone inquiries
• Prepare AR reports on request, update/add new customer profiles into the accounting system
• Assist in gathering accounting support and coordinating external bank and financial audits.
• Adhere to policies and procedures (internal controls) to provide reasonable assurance that the company assets are protected
• Work inter-departmentally to develop and maintain a cash forecasting model to be updated weekly
• Continually seek to improve accounting department processes
• Performs other duties within his/her capabilities as determined by management

Requirements

• High school diploma or equivalent with some college preferred
• 2 to 5 years of related work experience in an accounts receivable function
• Must be willing to take an employment test to verify proficiency in data entry
• Ability to effectively prioritize, take action and complete various duties simultaneously
• General ledger and inventory accounting systems experience required
• Effective interpersonal, communication and organizational skills
• Detail oriented with strong attention to detail is required.
• Microsoft office experience including Word, Excel, PowerPoint