Project Administrator, Engineering and Preconstruction
WHC LLC (A Surerus Murphy Company) (WHC), is seeking to recruit a Project Administrator, Engineering & Preconstruction, for our Power Sector . This role serves as the operational backbone for the Engineering & Preconstruction department, ensuring documentation systems, workflows, and administrative processes run efficiently across multiple utility-scale solar projects. The Project Administrator will maintain project information systems, coordinate cross-functional workflows, and provide administrative support that enables engineering teams and leadership to focus on technical delivery and strategic priorities. As a key contributor, the Project Administrator ensures seamless operations from project initiation through closeout by maintaining organized, compliant, and accessible project documentation. The ideal candidate is detail-oriented, system-minded, and driven to support WHC's mission of delivering Power Infrastructure projects with excellence and precision. KEY RESPONSIBILITIES
System & Workflow Administration
- Administer and maintain engineering systems including SharePoint, Autodesk Build, Procore, and ERP systems; support with set up of new projects and access matrices.
- Monitor and expedite document workflows and approval cycles to maintain project schedules; proactively identify and resolve bottlenecks.
- Prepare documentation packages for internal review and coordinate with Document Controls group for client transmittals.
- Develop and maintain project tracking spreadsheets, logs, and dashboards to support project monitoring and status reporting.
- Assist with bid document preparation, subcontract drafting, and contract modifications as needed.
- Set up, maintain, and close out project files for easy retrieval and compliance with policies.
- Proofread, format, and review project documents for accuracy, completeness, and adherence to standards.
- Own the document control process, including numbering, revision control, transmittals, and archiving.
- Support project teams with tracking of RFIs, submittals, change orders, and related documentation.
- Ensure lifecycle control of documents, including security, accessibility, and retention.
- Screen and distribute incoming deliveries and correspondence to appropriate team members.
- Prepare presentations, reports, executive briefings, and business correspondence.
- Handle confidential and sensitive information with discretion and professionalism.
- Support special projects and initiatives as assigned by leadership.
- Act as a liaison between engineering, procurement, vendors, third-party Engineers of Record, and clients for project-related communications and inquiries.
- Build strong working relationships with internal teams, suppliers, and stakeholders to provide high-level customer service and resolve challenges efficiently.
- Proactively identify opportunities to improve processes, workflows, and administrative procedures to increase team efficiency
- Maintain document registers, submittal logs, and audit trails for reporting accuracy.
- Execute all document control processes in compliance with company and project-specific procedures.
- Ensure quality and compliance at both package and individual deliverable levels.
Qualifications
- High school diploma/GED and/or equivalent experience.
- Bachelor’s degree in Business, Accounting, Supply Chain, or Engineering preferred.
- Minimum 2 years of administrative, project coordination, or document control experience in engineering, construction, or EPC environments.
- 3+ years of administrative or project support experience in utility-scale solar, renewables, or EPC construction preferred.
- Experience with document control / CDE systems (SharePoint, cloud-based platforms).
- Hands-on experience with Autodesk Build/Docs, Procore, or similar construction management platforms preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for data manipulation and reporting.
- Excellent written and verbal communication skills with ability to interact professionally with clients, executives, and team members.
- Strong organizational skills with proven ability to navigate competing priorities and meet deadlines in a fast-paced environment.
- Demonstrated attention to detail and commitment to quality and accuracy.
- Ability to work independently with minimal supervision while also collaborating effectively in team settings.
- Prior experience supporting leadership and project teams in technical environments preferred.
- Familiarity with industry standards and compliance requirements for engineering documentation preferred.
This position is based in The Woodlands, TX office . Travel to project sites is required (<5%). REPORTING RELATIONSHIPS
The Project Administrator reports to the Senior Manager, Engineering & Preconstruction. EEO Statement WHC Energy Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, gender identity, or any other characteristic protected by law. We thank all applicants in advance. Only those selected for an interview will be contacted.
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