Entry Level Recruiting Coordinator

Job Description

Job Description

Entry Level Recruiting Coordinator

Outsource is the largest staffing firm in the nation specializing in the placement of low voltage and electrical talent. We are seeking a Project Coordinator to serve as the operational backbone for a select portfolio of high-volume, mission-critical client accounts in the hyperscale and data center sector.

This individual owns the candidate submittal lifecycle on all account-specific processes, compliance requirements, and client expectations. Working cross-functionally with recruiters nationwide, this role enforces quality assurance and consistency standards.

Project Coordinator Responsibilities

• Manage end-to-end candidate submittals for designated hyperscale/data center accounts, ensuring packages are complete, accurate, and fully compliant with client-specific requirements.
• Review all submission components: professional resume, detailed work history, client application forms, and verifiable references.
• Guide candidates through the application process, serving as the primary point of contact for status updates, paperwork collection, background checks, and drug screenings.
• Schedule and confirm candidate interviews across multiple time zones; distribute logistics, preparation materials, and site-specific instructions.
• Confirm and communicate official start dates; coordinate all onboarding prerequisites to ensure candidates are day-one ready.
• Manage the badging and site access process for all placed candidates, liaising with client security teams and facility managers.
• Coordinate and schedule new-hire orientations in alignment with client facility schedules and onboarding calendars.
• Coordinate travel arrangements for candidates assigned to remote or multi-site projects, including flights, lodging, and ground transportation.
• Serve as the national SME for all assigned accounts; develop, document, and communicate standardized processes and checklists for consistent submittal quality.
• Other duties may be assigned as needed.

Benefits

• $20-22 hourly rate depending on experience
• Paid time off: 15 personal days, 7 holidays, & 2 floating holidays
• Low-cost health insurance: Medical, Dental, Vision, & Life
• 401k with company match
• Paid parental leave

Requirements

• 2+ years of experience in a staffing, recruiting operations, or account coordination role
• Demonstrated ability to manage high-volume, detail-intensive workflows with accuracy and urgency
• Strong organizational and project management skills; able to juggle competing priorities across multiple accounts
• Excellent written and verbal communication skills with a professional, client-facing demeanor
• Proficiency in applicant tracking systems (ATS) and Microsoft Office Suite (Excel, Outlook, Word)

Our Employees

• Our team is the reason we have such a strong brand, are able to offer such exceptional customer service, and continue to grow rapidly as an organization.

Outsource is the largest staffing firm in the nation specializing in the placement of low voltage and electrical talent. We deploy crews of qualified technicians to electrical and low voltage contractors on a temporary basis in all 50 states, and we fill hundreds of permanent job openings directly with our clients each year. Outsource has been in business since 1998 with 24 locations across the nation. The company's headquarters is located in Los Angeles, California.

Company Description

Outsource is the largest staffing firm in the nation specializing in the placement of low voltage and electrical talent. We deploy crews of qualified technicians to electrical and low voltage contractors on a temporary basis in all 50 states, and we fill hundreds of permanent job openings directly with our clients each year. Outsource has been in business since 1998 with 24 locations across the nation. The company's headquarters is located in Los Angeles, California.