Accounts Payable Specialist

Description

The Accounts Payable (AP) Specialist will be responsible for the daily routing of invoices for approval for all entities. The position will be responsible for the weekly printing and mailing of vendor checks; as well as processing ACH, Wire, Draft and Credit Card invoices and payment journals for vendors on the provided list. The AP Specialist will be responsible for all month-end close processes established by the Controller. The AP Specialist will be responsible for processing Year-End 1099’s for applicable vendors. We work in the office Monday – Friday from 8 a.m. to 5 p.m..

Essential Job Functions

• Receive, analyze, assign proper GL coding to and route for approval
  • invoices received via
    • e-mail daily (electronic)
    • regular mail daily (hard copy)
  • intercompany invoices from / to Industrial Tent Systems / Lodging Solutions entities as required
• Review invoice related correspondence, responding and/or secondarily route as needed
• Print and Mail vendor checks weekly
• Collaborate with colleagues to clear purchase orders where applicable
• Maintain as custodian the AP inbox in Outlook
• Review Month End Checklist
• Prepare 1099’s at year end

Knowledge, Skills, and Abilities

• Critical thinking, attention to detail and problem solving
• Written and oral communication proficiency
• Proficient in Microsoft Office
• Knowledge of GAAP and basic accounting principles
• Research proficiency
• Organization and time management
• Teamwork orientation
• Candidate must demonstrate a positive attitude, strong work ethic and a willingness to learn

Requirements

• 2-4 years of strong Accounts Payable experience required
• 2-4 years of NetSuite experience required
• Excel and Word experience required
• Local candidates only
• Team player (willingly assists when our workload requires)!
• Highly organized with a strong attention to detail
• Ability to handle large volumes
• Ability to work independently while understanding when to elevate questions or ask for help
• Strong research skills
• Ability to manage priorities and meet required deadlines
• Ability to work with other departments and develop positive relationships
• Excellent written and verbal communication skills

*Agency candidates are not approved for this requisition.*