Contract Coordinator

About The Role

This position is responsible for managing the contract process from initial receipt through closing. The Contract Coordinator supports both contract administration and closing functions by ensuring accurate processing of contract packages, maintaining documentation, coordinating with internal departments and external partners, and facilitating a smooth and timely closing process.

What You’ll Do

• Process and review Earnest Money Contract Packages with diligence and accuracy.
• Handle Earnest Money received through mail, wire transfers, and electronic payment methods.
• Maintain comprehensive and precise records of received documentation, performing timely data entry into company databases.
• Serve as an advanced user of internal platforms such as D365, Sales Hub, and Power BI.
• Upload and manage customer documentation in Virtual Contract Storage/MyAccount systems.
• Collaborate with Sales Professionals, Accounting, Title Companies, and other departments to resolve contract and closing-related issues.
• Prepare closing files, ensuring completeness of all necessary documentation.
• Dispatch title packages and closing instructions to Title Companies promptly.
• Verify that all required documents are uploaded and finalized prior to closing, utilizing tracking tools such as monthly closing spreadsheets.
• Review closing documents with Title Companies before closing procedures.
• Secure necessary signatures and notarize closing documents when applicable.

Requirements

What We’re Looking For

• High school diploma or equivalent is required.
• 1–3 years of relevant administrative or clerical experience, with a preference for contract administration and/or closing experience.
• Proven ability to manage multiple priorities with meticulous attention to detail.
• Demonstrated proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience with internal systems such as D365, Sales Hub, or comparable platforms is preferred.
• Proficiency with 10-key by touch is desirable.
• Eligibility to obtain or maintain a Texas Notary Public commission is preferred.

Benefits

Why You Will Love Working Here

• Competitive compensation and benefits package:

• Medical, dental, vision coverage
• Financial Planning
• Time Off & Life Balance
• Family & Lifestyle

• Opportunities for growth and development
• Culture that is collaborative, inclusive, fast-paced, people-first
• Stable company with strong reputation in the market

Why Join Perry Homes?

At Perry Homes, we’re committed to integrity, excellence, and service—values that guide every customer interaction. Join a team where your work directly contributes to an exceptional homebuying experience and a trusted brand. We’re committed to creating an inclusive workplace where people can do their best work.

***Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***

Perry Homes is an Equal Opportunity Employer

Disclaimer: Recruitment Fraud – Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact [email protected].