Accounts Payable Administrative Assistant

Full-time

Description

About M&D

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address

technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with theworld’s leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME .

Position Summary

The Accounts Payable (AP) Administrative Assistant provides administrative support to the accounts payable team.

Essential Duties and Responsibilities:

• Process outgoing checks, including utilization of folding and stamp machines
• File copies of checks
• Scan paper invoices
• Upload invoices into company’s Enterprise Resource Planning (ERP) software
• Obtain invoices from vendor portals
• Complete vendor credit applications
• Maintain the Invoice email inbox
• Maintain and distribute emails from the AP email inbox
• Maintain and organize the Accounting supply room
• Sort, distribute, and organize incoming mail
• Greet visitors and monitor front door activity
• Performs other duties as assigned by supervisor

Requirements

Minimum Qualifications:

• High school diploma or equivalent
• Excellent organizational skills
• Detail-oriented in work
• Basic computer skills
• Ability to quickly grasp new concepts
• Ability to follow written and verbal instructions
• Punctual and meets deadlines
• Successful completion of pre-employment background and drug screening.
• Fosters good coworker citizenship and contributes to a positive work environment.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of sitting at a desk
• Prolonged periods of working on a computer
• Prolonged periods of standing
• Ability to repeat motions
• Ability to reach at, above, or below shoulder level
• Ability to bend, kneel, and climb
• Ability to lift and carry to 15 lbs.
• Office environment

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.