Human Resource Clerk

Job Summary An HR Clerk must be a highly organized individual with a passion for human resources. We are seeking a self-motivated and detail-oriented professional to join our dynamic HR team. As a key team member, the HR Clerk will provide essential administrative support to the department and help ensure that all HR operations run smoothly and efficiently.

Responsibilities and Duties

Recruitment / New Hire Process

• Provide administrative support to the HR department, including data entry, file management, and general office duties.
• Maintain and update employee files and HR databases to ensure accuracy and completeness.
• Assist with recruitment and onboarding, including scheduling interviews, conducting background checks, and preparing new hire paperwork.
• Conduct the hiring process using DocuSign for digital documentation.
• Communicate with employees to provide information on the onboarding process, DocuSign procedures, and HR policies.
• Prepare new employee files and assemble packets and applications.
• Collect two valid forms of identification for background checks.
• Run DPS Computerized Criminal History Verifications for pre-employment purposes only.
• Ensure completion of all required pre-hire screenings: OIG, Employability, Social Security verification, criminal background, and reference checks.
• Assist new attendants with completing and understanding job applications.
• Verify all required application documents are complete, including s, competency tests, and references.
• Support attendants in completing required training (e.g., heavy lifting, Bloodborne Pathogens, OSHA compliance).
• Serve as a point of contact for all new employee questions.

Payroll

• Enter new employee information into the payroll system for processing.
• Respond to payroll-related inquiries and provide timely assistance.
• Resolve and correct payroll discrepancies as needed.
• Provide payroll vouchers to attendants via mail, fax, or email monthly.
• Handle employment verifications.

Record Maintenance

• Maintain up-to-date HR files and databases, including Medius and payroll systems.
• Update employee records related to employment status, payroll changes, annual performance reviews, disciplinary actions, and terminations.
• Conduct periodic file audits to ensure proper documentation is on file and compliant with regulations.

Administration

• Work closely with the Human Resources Manager to ensure department efficiency.
• Manage the office events calendar (e.g., birthdays, holiday celebrations).
• Complete other administrative tasks as assigned by management.

Minimum Requirements

• High school diploma or equivalent required. Associate degree or certification from a business school or college preferred.
• Minimum of three (3) years of Human Resources experience in a Primary Health Care setting.
• No felony or misdemeanor convictions as outlined in Chapter 99 (Criminal Convictions Barring Facility Licensure).

Qualities of a Competent HR Clerk

• Ability to prioritize and plan work activities efficiently.
• Highly organized, accurate, and detail-oriented with strong monitoring skills.
• Strong written and verbal communication skills in English.
• Bilingual (English/Spanish) preferred.
• Proficient in computer usage, including typing and general office software.
• Professional and courteous telephone etiquette.

Job Type: Full-time

Pay: $12.50 - $16.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person