Accounts Receivable Manager

With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.

Position Overview:

Hays Electrical Services is seeking a detail-oriented and strategic Accounts Receivable Manager to lead our billing and collections operations. This role is responsible for ensuring accurate and timely invoicing aligned with project contracts and milestones, maintaining healthy AR aging, and driving cash flow through proactive collections and forecasting. The ideal candidate will collaborate closely with Project Managers, legal, and finance teams to resolve billing issues, enforce compliance, and support audits. This is a hands-on leadership role that also involves mentoring AR staff, optimizing systems like Procore and Viewpoint Spectrum, and building dashboards to track key AR metrics.

Key Responsibilities:

• Ensure timely and accurate billing for all project types (data centers, commercial, industrial, multi-family, specialty).

• Verify contract compliance

• Partner with PMs, Preconstruction, and Procurement to ensure billing accuracy and alignment with project milestones.

• Track and manage collections to protect cash flow; escalate high-risk accounts.

• Implement structured collection processes, including proactive outreach and escalation protocols.

• Forecast expected cash inflows and prepare weekly/monthly AR cash flow reports.

• Lead internal and external collections meetings.

• Maintain strong client relationships to resolve disputes and improve payment cycles.

• Monitor lien deadlines and ensure timely filing of notices.

• Track retention balances and follow up on release dates.

• Coordinate with legal or third-party lien services as needed.

• Act as AR lead during project closeout to secure final payments.

• Maintain and reconcile AR aging reports; analyze and flag high-risk accounts.

• Develop dashboards and KPIs (DSO, % past due, billing vs. milestones, dispute resolution time).

• Provide weekly and monthly reporting to leadership on AR performance and risks.

• Evaluate and upgrade AR/accounting systems (ERP, lien tracking, project management tools).

• Lead automation of invoicing, collections reminders, and reporting.

• Collaborate with CFO, Controller, and executive leadership on cash forecasting and financial strategy.

• Serve as a change agent for AR modernization across Hays and affiliated companies.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field.

• 5+ years of progressive AR experience in construction, subcontracting, or electrical contracting.

• Strong knowledge of AIA billing, SOV structures, lien waiver processes.

• Proficiency in Procore, Viewpoint Vista, or similar ERP systems.

• Advanced Excel skills (pivot tables, formulas, reporting).

• Strong communication and interpersonal skills; comfortable enforcing policies and resolving disputes.

Key Performance Metrics

• Days Sales Outstanding (DSO)

• % of AR past due (30/60/90+ days)

• Billing submission time vs. project milestones

• Accuracy of billed vs. unbilled revenue (WIP audits)

• Dispute resolution time

• % of collections vs. forecasted

Growth & Change Management Expectations

• Scalability: Build AR processes to support multi-state growth and large-scale projects.

• Automation: Lead initiatives to reduce manual tasks and improve efficiency.

• Compliance: Ensure adherence to lien laws and protect payment rights.

• Training: Develop AR staff and educate project teams on billing best practices.

• Continuous Improvement: Regularly refine systems and workflows to support company expansion.

• Career Path: Opportunity to grow into Controller or Financial Operations Director roles.

Benefits:

• Competitive salary commensurate with experience.

• Comprehensive benefits package, including health, dental, and retirement plans.

• Opportunities for professional growth and advancement within a rapidly expanding company.

• Collaborative and supportive work environment.

If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service to our clients and supporting our company's operations. Apply now!