Paralegal - Trial Litigation

Job ID#: 35219

Trial Paralegal needed to boutique downtown law firm

Qualifications

• Bachelor’s degree strongly preferred
• Paralegal certification a plus
• Minimum 10 years as a litigation paralegal in a law firm

• High levels of proficiency in Microsoft Office Suite – Outlook, Word, Excel and Powerpoint, and Windows 11, PDF editing and creation using Adobe or Foxit

• Case management software such as Clio, Filevine, or similar
• Document management software – proficient in iManage or comparable DMS
• Organization skills a must
• Self-starter and must ask for work if work slows down

Preferred Experience

• Significant experience handling complex commercial, probate, employment and similar litigation in state and federal courts.
• Demonstrated expertise managing all phases of e-discovery, including ESI collection coordination, processing specifications, advanced search and filtering, privilege review workflows, and technology-assisted review where applicable.
• Advanced proficiency with Relativity, DISCO, Reveal, Logikcull or Everlaw, including creating and modifying workspace layouts, designing coding panels, running analytics, and generating production sets and load files.
• Prior experience serving as lead trial paralegal on multi-day trials or arbitrations, including war room setup, exhibit and witness management, real-time trial presentation, and daily trial document updates.
• Experience coordinating and supervising outside vendors (court reporters, videographers, e-discovery vendors, trial graphics vendors), including reviewing and enforcing technical and production specifications.
• Strong cite-checking and Bluebook skills, including verifying legal authorities, pinpoint citations, and record references in briefs and motions.
• Familiarity with the Electronic Discovery Reference Model (EDRM) and best practices for handling confidential, proprietary, or regulated data in litigation.
• Experience training or mentoring junior paralegals, clerks, or other support staff on litigation workflows, database use, and trial preparation processes in a law firm environment.

Primary Job Duties and Responsibilities:
Case and Document Management

• Assist attorneys in managing complex litigation cases from inception through trial and appeal.
• Organize, track, and maintain case files, pleadings, correspondence, and production documents within the firm’s DMS and file shares.
• Perform large-scale case organization, including indexing and linking documents for trial or hearing preparation.
• Maintain and update case status logs, discovery tracking charts, and privilege logs.

E-Discovery and Litigation Support

• Coordinate all aspects of electronic discovery, including collection, processing, review, and production of documents.
• Load and maintain databases in eDiscovery platforms; perform quality control checks, deduplication, and metadata verification.
• Apply document coding conventions and ensure consistent data integrity across databases.
• Execute document productions, including Bates numbering, redactions, TIFF/PDF conversions, and load file generation.
• Communicate with litigation support vendors, IT staff, and cocounsel and opposing counsel regarding technical file specifications and deliveries.
• Troubleshoot file format compatibility issues, conduct file conversions, and ensure productions meet court or client specifications.

Pre-Trial and Trial Preparation

• Prepare deposition exhibits, witness binders, and trial notebooks (electronic and hard copy).
• Assist with compiling, labeling, and tracking trial exhibits and managing exhibit lists.
• Develop and maintain trial presentation databases in TrialDirector, TrialPad, or comparable applications.
• Coordinate courtroom logistics, including equipment setup, technical testing, and interface with court IT staff.

In-Trial Support

• Attend trials to manage real-time document presentation, video playback, and exhibit management for attorneys.
• Monitor and organize daily trial documents, create updated exhibit sets, and ensure backups of trial files.
• Provide on-demand technical troubleshooting during trial proceedings.

Administrative and Team Support

• Assist attorneys with drafting discovery requests, responses, and subpoenas.
• Manage docketing and calendaring of court deadlines and hearings.
• Collaborate closely with litigation support, IT, and attorney teams to ensure smooth data and document flow throughout the case lifecycle.

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