Executive Assistant

Job Description

Job Description

Executive Assistant to HR Director

Location: Waco, TX (On-site)

Job Type: Direct-Hire

Are you an organized, proactive professional who thrives in a fast-paced environment? As the Executive Assistant to the HR Director, you'll be the right hand to a high-level leader in a dynamic organization that values speed, precision, and people. This is a fully on-site role based in Waco, TX, where your ability to anticipate needs, manage logistics, and maintain discretion will be key to success.

In this role, you will:

• Manage the HR Director’s calendar, schedule meetings, and coordinate travel with precision
• Prepare agendas, take meeting notes, and handle confidential documentation with care
• Serve as a communication hub—screening calls, routing messages, and ensuring follow-ups happen
• Assist with internal HR projects, event coordination, and cross-functional communications
• Stay two steps ahead by anticipating needs, solving problems, and creating seamless workflows

What you bring:

• 3+ years of experience supporting a senior executive, ideally in HR or a people-focused environment
• Strong communication and organizational skills—you’re detail-oriented and love making things run smoothly
• High integrity and a natural sense of confidentiality
• Ability to multitask under pressure and shift gears quickly
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)

Why this role?

You’ll join a company experiencing fast growth and transformation, where no two days are the same. If you love supporting high-level leadership and being a steady force behind the scenes, this is your seat at the table.

Sound like you? Let’s connect.