Accounts Payable Manager

We are currently looking for an Accounts Payable Manager for our local Addison TX, office.

Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Job Overview: Primary focus of this position is to manage and lead Rolfson’s accounts payable operations, which currently includes one accounts payable specialist.

Benefits:

• Medical, Dental, and Vision health insurance elections
• 401K with a 4% company match
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Voluntary STD, Life, Accident coverage, Hospital Indemnity, Critical Illness, and Identity Theft
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Responsibilities :

• Manage Rolfson Oil's accounts payable and credit card activities.
• Manage invoices received, get approval, and manage check runs, ensuring vendors are paid in a timely and accurate manner.
• Ensure invoices are property coded and processed using Concur’s invoice module.
• Daily processing of fuel orders, bills of lading (BOL’s), and invoices. Accuracy and timeliness for this data into the AP system is extremely important.
• Ensure BOL’s and invoices are collected and reconciled daily.
• Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
• Contact suppliers to request credits for incorrect billing, missing invoices, etc.
• Complete credit application requests.
• Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
• Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
• Working with suppliers to verify account set up and get W-9’s for reporting.
• Coordination and filing of annual vendor 1099s.
• Ensure data imports and invoice entry into QuickBooks using Excel, and various supplier portals.
• Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
• Assisting the Finance Department with other projects as assigned.

Requirements:

• Experience managing accounts payable department/staff
• Experience with QuickBooks and Concur
• Prior management experience
• Ability to handle (and keep current) high transaction volumes
• Strong attention to detail, deadlines and discretion
• Good working knowledge of Microsoft Excel and Word
• Good customer service skills, verbal and written
• Able to multitask in a high pace environment
• Must be organized