CPS ROSA Admin Asst II

: The Administrative Assistant II position provides administrative support to the Regional Operations Support Administrator (ROSA). The position interacts routinely with Texas Department of Family and Protective Services (DFPS) staff and the general public. This position will be responsible for managing proactively a wide range of administrative duties and processes required to directly support the Regional Operations Support Administrator and other Regional Leadership when needed. This person will work multiple priority activities concurrently that require considerable coordination and follow-through to meet requirements. Essential Job Functions:

• Prepares, types and copies correspondence, reports, forms, meeting notes, training documents and other documents to support work of the ROSA.
• Prepares and maintains reports, leave and personnel records.
• Functions as the timekeeper for the direct reports of the ROSA's units.
• Develops, coordinates and maintains record keeping and filing systems for but not limited to County Staffing Contracts, MOU's, Title IV-E Program, Office space.
• Prepares and submits all WPR's and Office Depot purchase requests for the ROSA units.
• Answers telephone, takes messages, routes messages and provides switchboard coverage on a rotating basis.
• Assists in planning special meetings, conferences and training sessions.
• Coordinates travel arrangements and prepares appropriate travel voucher and forms for the ROSA and ROSA units if needed.
• Performs other duties as assigned and required to maintain unit and management operations.
• Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.
• Attends work regularly in accordance with agency leave policy.

Knowledge Skills Abilities:

• Advanced skills in various software programs including Outlook, Word and PowerPoint.
• Skilled in using IMPACT preferred
• Must have extensive experience in excel
• Handle multiple tasks simultaneously and autonomously.
• Work efficiently and effectively in a high-pressure environment.
• Skilled at organizing administrative processes and systems.
• Must be detail oriented; possess executive presence, maturity and judgment.
• Excellent interpersonal skills, detail oriented and demonstrate strong organizational and communication skills required.
• Strong problem solving skills that allow you to be proactive.

Registration or Licensure Requirements: Initial Selection Criteria:

• Graduation from high school or equivalent
• 2 years full-time administrative support, general office, clerical experience.
• 2 years of experience using Outlook, Excel, Word and PowerPoint.

Additional Information: ***This position may be filled in Nacogdoches or Lufkin, based on program need.*** MOS Code: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor's Military Crosswalk.

As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.