Accounts Payable Specialist

Description

Position Overview

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, expense reports, and payment transactions to support the financial operations of AMPS. This role is part of the AMPS Finance team and reports to the Assistant Controller. The person in this role will work closely with accounting, procurement, and other cross-functional teams to ensure compliance with internal controls and support the overall financial health of the organization.

This position is well-suited for a detail-oriented, organized, and results-driven accounting professional who can balance transactional accuracy with process improvement. The ideal candidate is comfortable managing multiple priorities, analyzing financial data, and collaborating with cross-functional teams to meet business objectives.

Essential Job Duties

Invoice Processing & Payment Management

• Review, code, and process invoices in accordance with company policies and procedures.

• Ensure timely and accurate payment of invoices, including ACH, wire, and check disbursements.

• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders.

• Maintain accurate records of all accounts payable activities and support month-end closing processes.

Client Relations & Compliance

• Serve as the primary point of contact for vendor inquiries regarding payment status, discrepancies, and documentation requirements.

• Collaborate with procurement and contract management teams to ensure proper documentation and authorization for all payments.

• Ensure compliance with internal controls, company policies, and regulatory requirements related to accounts payable processes.

Process Improvement & Collaboration

• Identify opportunities to streamline accounts payable processes and improve efficiency.

• Support the implementation of automation tools or systems to enhance accuracy and reduce manual workload.

• Collaborate with finance, procurement, and other departments to ensure alignment and resolve issues.

Reporting & Analysis

• Prepare and maintain accounts payable reports, aging schedules, and reconciliations.

• Assist with audits by providing documentation and responding to auditor requests.

• Analyze accounts payable data to identify trends, potential risks, and opportunities for cost savings

Supervisory Responsibilities: This role does not have direct supervisory responsibilities but requires extensive cross-functional collaboration to drive process improvements and ensure timely payments

Requirements

Skills/Abilities:

• Strong understanding of accounts payable processes, internal controls, and financial compliance.

• Proficiency in accounting software and ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks).

• Experience using Microsoft Excel and SharePoint for organizing, managing, and sharing financial documents.

• Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.

• Strong analytical and problem-solving skills, with attention to detail and accuracy.

• Ability to manage multiple priorities, meet deadlines, and adapt to shifting priorities in a fast-paced environment.

• Ability to collaborate effectively across departments and organizational levels

Education/Experience:

• 2-4 years of experience in accounts payable or general accounting, preferably within healthcare, insurance, SaaS, or a related industry.

• Hands-on experience with accounting systems, ERP tools, and financial reporting platforms.

• Proven track record in processing high volumes of transactions accurately and efficiently.

• Experience collaborating with cross-functional teams, including procurement, finance, and operations, to execute financial processes.

Physical Requirements:

• Ability to work in a hybrid environment, with regular in-office attendance in Phoenix, Arizona, and occasional travel to the Atlanta office as needed.

• Ability to sit for extended periods while working at a computer or participating in virtual meetings.

• Ability to use a computer and standard office equipment, including a keyboard, mouse, and telephone, for prolonged periods.

• Ability to lift and carry files or office supplies weighing up to 25 pounds, when necessary.

• Ability to work in a fast-paced environment, meet deadlines, and manage multiple projects simultaneously