Accounts Payable/Receivable Specialist

Summary : The primary responsibilities of this position include maintaining accurate financial records, processing invoices, expense reports, and other accounts payable items, as well as accounts receivable support with account reconciliations in accordance with generally accepted accounting principles. Candidate will collaborate with various departments to streamline accounting processes. As well as handle customer service and related administrative duties.

This is an onsite role.

Key Responsibilities

• Process and review vendor invoices for accuracy, completeness, and compliance with company policies.


• Ensure timely payment of bills and maintain accurate records of accounts payable transactions.


• Reconcile vendor statements and resolve discrepancies promptly.


• Collaborate with vendors to address payment inquiries and issues.


• Process customer payments, including checks, credit card payments, and electronic transfers.


• Monitor and maintain customer account balances, ensuring accurate invoicing and payment tracking.


• Match invoices to purchase orders and packing slips; investigate and resolve discrepancies.


• Follow up on outstanding accounts and manage collections efforts, while maintaining positive customer relationships.


• Prepare and distribute aging reports and assist with account reconciliations.


• Assist with month-end and year-end closing processes.


• Maintain organized and up-to-date financial records in accordance with company policies and accounting standards.


• Collaborate with team members to ensure smooth financial operations and address any discrepancies.


• Collaborate with purchasing, operations, and inventory teams to ensure proper financial controls and reporting accuracy.


• Post daily manufacturing jobs in the ERP system, verifying accuracy of material usage, labor hours, and production quantities.


• Assist with tracking plant expenses, cost allocations, and budget adherence.


• Provide support during audits by preparing necessary documentation and reports.


• Prepare periodic reports for management, providing insights into cash flow, outstanding payments, and financial status.


• Support in implementing improvements to accounting systems and processes.


• Additional administrative projects/support as needed.


• Process/mailout payments to vendors/child support agencies.

Education:

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  • Associate’s degree in accounting, Finance, or a related field preferred.
  
  
  • Additional certifications in accounting (e.g., A/P or A/R certifications) are a plus.
  
  

Skills and Abilities :

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  • Minimum of 2-3 years of experience in accounts payable & accounts receivable roles.
  
  
  • Previous experience in a fast-paced environment with high transaction volumes is a plus.
  
  
  • Familiarity with accounting software and Microsoft Excel is required.
  
  
  • Strong attention to detail and accuracy in financial data entry.
  
  
  • Strong analytical skills.
  
  
  • Excellent organizational and time management skills.
  
  
  • Ability to handle sensitive financial information with discretion and professionalism.
  
  
  • Strong communication skills, both written and verbal, for effective interaction with internal teams and external vendors/customers.
  
  

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