Proposal & Marketing Coordinator

Job Description

Job Description

Job Type: Full-Time, Remote
Min Experience: 5+ Years
Travel: 25%

P osition Overview

HFW Companies is seeking a driven Proposal & Marketing Coordinator to be at the forefront of crafting winning responses for business opportunities in the architecture, engineering and construction industry across a network of 10 firms. Are you a dynamic and ambitious individual ready to take on the challenge of shaping the future of infrastructure engineering and surveying projects? Look no further!

As a key player in our team, you will collaborate with internal stakeholders to create compelling proposals that set us apart from the competition. From harnessing the power of cutting-edge AI technology to designing eye-catching graphics and delivering impactful presentations, your role will be instrumental in securing success from pre-RFP all the way to post-submission.

Reporting directly to the Director of Business Development, you will have the opportunity to lead the charge in prioritizing assignments, driving collaboration to produce top-tier proposals, managing review processes with finesse, overseeing final draft production, and ensuring that submissions.

If you are a strategic thinker with a knack for balancing the big picture with meticulous attention to detail, if you thrive in a fast-paced and dynamic proposal development environment, and if you are ready to make a real impact, then we want to hear from you!

The Perks! This position is fully remote with an estimated 25% travel, offering Flexible Time Off, 401k with match, semi-annual bonus, and a wide variety of comprehensive medical coverage plans to select from just to name a few of the benefits.  

Company Overview

Join The HFW Companies, a dynamic professional services company proudly serving the architecture, engineering and construction industry. HFW was founded in 2020 by industry veterans Michael Hein, Matthew Westphal, and Daniel Forguson. Unlike traditional mergers and acquisitions, HFW takes a unique investment approach that prioritizes the growth and success of its strategic partners and legacy brands without the traditional M&A disruptions and while keeping a focus on its people and their firms' unique cultures.    At HFW, we believe in investing differently. Based in St. Louis, we are committed to building a national network of collaborative partners who support each other and drive innovation for our clients on a larger scale. Say goodbye to the disruptive practices of industry giants and join us in shaping a new future for professional services. Apply now to be a part of our growing team at HFW! 

• Follow us on LinkedIn -> The HFW Companies
• Learn about us and our firms -> HFW Companies

Responsibilities

• Perform detailed analysis of bid documents (SOW, PWS., etc.) and specifications for public sector projects to determine solicitation and scope requirements.
• Work with internal stakeholders to prepare high-quality, accurate documents following agreed strategy and expectations under the pressure of changing timelines.
• Prepare innovative, complete, detailed proposals and required summaries; proposal outlines and response templates using evaluation criteria and preparation instructions; personnel resumes and project summaries; required forms and supporting questionnaires; and develop and manage proposal schedules and deadlines.
• Develop data calls for technical personnel and subcontractors/teaming partners to support proposal development; incorporate material provided by subcontractors/teaming partners into response documents.
• Write non-technical proposal content (management, personnel, past performance).
• Manage multiple simultaneous proposal tasks sometimes with rapid turnaround deadlines.
• Provide input to other cross-functional departments about prospect requests.
• Develop and share best practices with team members to enhance quality and efficiency.
• Ensure quality and compliance of final proposal documents and ensure proposals are free of grammar, spelling, and typographical errors.
• Work closely with internal team to support capture planning activities, such as competitive analysis and client research.
• Solicit inputs from and/or interview technical subject matter experts (SMEs) and draft compelling, compliant proposal content.
• Provide regular updates to management, operations, and support staff regarding the proposal process.

Qualifications

• 5 or more years of public sector proposal coordination, advanced familiarity with RFI/RFP processes and procedures.
• Preferred Bachelor's degree in Communications, Business, Marketing, English, Public Relations, or a related field or combination of years of experience and equivalent training.
• Strong written communication skills demonstrated by progressively greater responsibilities.
• Comfort-level ability with utilizing AI in marketing and proposal development.
• Editing and templating competencies.
• Excellent proficiency in MS Office products (primarily Word, Excel and PowerPoint).
• Knowledge of Adobe Illustrator, Photoshop, and In Design.
• Ability to work with colleagues (including executive level) with varying levels of proposal experience and maintain courteous and professional working relationships.
• Ability to prioritize and manage competing priorities with minimal supervision in a dynamic, deadline-driven environment.

Learn more or follow all our firms below!

• The HFW Companies
• CRANSTON
• KFM Engineering & Design
• Taney Engineering & Land Surveying
• INVISION Planning | Architecture | Interiors
• GastingerWalker&
• Kuo & Associates
• 4Ward Land Surveying
• HSQ Group
• Miller Legg