Accounting/Administrative Support

Accounting/Administrative Support EXPERIENCE REQUIRED: 5+ Years NUMBER OF POSITIONS: 01 DEPARTMENT: Finance & Accounting REPORTS TO: EVP, Finance & Accounting LOCATION: Houston, TX (In Office) ROLE OVERVIEW: The Accounting/Administrative Support role provides key financial and operational support to the finance team by overseeing AP/AR processes, payment activities, and resolving discrepancies. It involves managing offshore teams, handling expense reports, and supporting payroll and compliance functions. The role also includes general administrative tasks like managing calls, mail, and visitors. Strong attention to detail, multitasking ability, and proficiency in Microsoft tools are essential. ESSENTIAL DUTIES AND RESPONSIBILITIES: —Support and Supervise Offshore Accounts Payable, Accounts Receivable and Payment Processing teams. Resolving any issues that arise. Including printing AP checks, same day wires/ACH’s, wire/ACH template setup, 1099s, depositing checks, etc. —Oversight of employee expense report process and resolve any issues that arise while interacting with teams. —Research and resolve discrepancies in a timely fashion. —Administrative duties may include back-up on phones, greeting visitors, processing mail and deliveries. —Support Company Administration (i.e. Corporate insurance (COI), Property tax appraisals/renditions, Compliance (i.e. Collection Licenses) management. —Support payroll administration. —Other duties as assigned. SUPERVISORY RESPONSIBILITIES: This position does not have supervisory responsibilities. SKILLS: —5+ years accounting experience or equivalent education in AP, AR, payments (checks, wires/ACH, 1099s), and discrepancy resolution. —Microsoft Dynamics Business Central (preferred), advanced Microsoft Office skills for reporting and data handling. —Supervisory oversight of offshore teams, expense reports, payroll, and compliance (insurance, taxes). —Excellent communication, attention to detail, independent deadline management. QUALIFICATIONS: —Microsoft Dynamics Business Central experience preferred. —Strong attention to detail and accuracy. —Ability to work independently on assigned duties. —Demonstrates an ability to manage a variety of priorities while meeting deadlines. —Proficient to advanced knowledge of Microsoft Office Applications. —Excellent verbal and written communication skills. —Background and drug screen required. —Minimum of 5 years of relevant, hands-on accounting experience or college level education in accounting. An equivalent combination of education, training, and experience may be substituted. LANGUAGE SKILLS: Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write emails, speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and clients. MATHEMATICAL SKILLS: Ability to choose the right mathematical methods or formulas to solve a problem. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals quickly and correctly. REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATION: Not Required PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk. Hearing and speaking to exchange information in person and on the phone. Seeing to read and write, exchange emails, conduct work, and prepare documents and reports. Minimal to light physical effort is generally required in performing duties in an office environment. This position requires the ability to operate a computer keyboard and standard office equipment at efficient speed. The employee frequently is required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee is occasionally required to climb or balance. The employees must occasionally be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. DISCLAIMER: The information in this job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position and may be changed at the company’s discretion to conform to business needs. ABOUT THE COMPANY: AIS is a Texas-based fintech firm committed to lowering operating costs, improving quality and reducing cycle time with back-office automation, highly skilled talent and standardized reporting and analytics solutions. AIS manages the day-to-day work so our clients can focus on growing their business. We review client processes, eliminate non-value adds, and enhance productivity. We build financial and legal technology to automate and optimize workforce performance. We recruit, train, and manage specialized human resources to meet staff augmentation needs. We equip decision makers with deep data sets and forward-thinking analytics so they can make smarter business decisions and create better customer experiences. We serve a variety of industries including banking, automotive finance, credit card, mortgage, insurance and telecommunications.