Research Administration Specialist

Summary

The research administration specialist will assist the pre-award team in preparing and submitting pre-award grant applications that includes developing timelines, drafting and preparing reports and ensuring the grants meet specific NIH or foundation guidelines. The pre-award team submits 430+ grant applications a year and brings in ~$48 million in extramural funding on an annual basis.

Job Duties

• Assists Pediatric Hematology/Oncology Faculty with submission of grants for external funding of their research projects.
• Engages in continuous learning by attending relevant trainings, workshops, and professional development opportunities to stay current with evolving sponsor guidelines, institutional policies, and best practices in research administration.
• Manages and monitors grant applications throughout the pre-award life cycle that includes reviewing sponsor requirements, interpreting guidelines, and providing recommendations to faculty.
• Develops and prepares grant reports.
• Contributes to develop and monitors grant project timelines.
• Creates and manages faculty research portfolio (Active and Pending awards).
• Manages any changes to the initial award which do not require a new proposal. Examples are a no-cost extension, change in personnel, scope revision, etc.
• Creates sub-contracts and other relevant documents in collaboration with the Sponsored Programs Office.
• Tracks and submits annual progress report and award close out requirements in collaboration with the Post-Award Finance Team.
• Ensures that each application is in compliance with sponsor guidelines, the budget complies with college and sponsor requirements, and that all required sections of applications are complete and submitted in a timely manner.
• Creates grant related budgets for application submission.
• Assists Faculty with finding funding opportunities via internal and external search engines.
• Works on grant development, grant submission tracking, grant budget development, editing/reviewing grant content to ensure compliant with sponsor instructions, and routing grant application through the department and sponsored programs office for review.
• Participates in and contributes to special projects and initiatives as assigned, supporting research goals (Funding Opportunity Newsletter).
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor’s degree. No experience required with Bachelor’s degree or Certified Research Administrator certification through the Research Administrators Certification Council (RACC).
• Be able to manage multiple projects and deadlines simultaneously, as well as having a continuous learning/growth mindset.
• Prior grant submission experience and advanced organizational and program management skills is desired.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.