Office Coordinator

Office Coordinator

PAY: $18–$20 PER HOUR

Openwork, formerly Meador Staffing, is seeking a professional, organized, and highly dependable Office Coordinator to support a busy office. This position combines reception, administrative support, visitor coordination, meeting support, and company event and employee engagement activities .

The ideal candidate is friendly, polished, highly organized, and able to multitask, manage competing priorities, and keep things running smoothly in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls to the appropriate staff members.

• Greet visitors and provide a professional and welcoming experience.

• Manage visitor check-in, badges, and the visitor management system.

• Coordinate meeting rooms, schedules, and attendee lists.

• Plan, coordinate, and set up company and employee events , including holiday luncheons, blood drives, service awards, employee engagement activities, and other company events.

• Help create a positive employee experience by supporting employee engagement and company activities .

• Assist with arrangements and accommodations for company visitors.

• Sort and distribute incoming mail and coordinate outgoing mail, packages, and courier deliveries.

• Maintain office contact lists and other key office records.

• Monitor and order office supplies.

• Prepare correspondence, documents, spreadsheets, and presentations.

• Perform data entry, scanning, copying, and other general administrative tasks.

• Maintain accurate reception procedures and documentation.

• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma or GED required.

• 2–3 years of reception or administrative experience preferred, but not required.

• Proficiency with Microsoft Office, including Outlook, Teams, Excel, Word, and PowerPoint .

• Oracle or similar business system experience is a plus.

• Strong organizational, communication, and time-management skills.

• Excellent attention to detail and accuracy.

• Ability to multitask and prioritize changing demands .

• Professional, friendly, and customer-service oriented.

• Ability to handle confidential information with discretion.

Ideal Candidate

We’re looking for someone who enjoys working with people, coordinating activities, staying organized, and being the person who keeps the office running smoothly . The right candidate will be comfortable moving between answering phones, assisting visitors, coordinating an event, and handling administrative tasks throughout the day.

Schedule: Monday–Friday | 7:30 AM–4:00 PM
Pay: $18–$20 per hour

Apply with Openwork, formerly Meador Staffing, today at Contact Sarah Doig at [email protected] or call 281-486-1700