Accounts Payable Specialist

Description

Schell Brothers is Delaware’s largest private home builder with divisions in Richmond, VA, Nashville, TN, and Boise, ID. Schell Brothers has multiple lines of business that complement homebuilding, as well. Our mission is to bring happiness to ourselves and our homeowners by not only creating exceptional homes and communities but also providing an extraordinary customer experience. Our employees are passionate about their jobs and believe in happiness, positivity and collaborating with others. In 2023, Schell Brothers was awarded the highest honor for a builder in North America: Pro Builder’s 2023 Builder of the Year.

We’re searching for a motivated and passionate Accounts Payable Specialist to join our Accounting Team. Reporting directly to the Controller, the Accounts Payable Specialist will be primarily responsible for processing invoices accurately & timely for both our homebuilding and other lines of business.

Requirements

Essential Duties and Responsibilities:

· Timely & accurate processing of vendor invoices, including check requests, and ensuring that vendor invoices match Purchase Orders and Purchase Receipts, if applicable (i.e. three-way match);

· Ensure all vendor invoices are coded accurately from an accounting perspective and route to the appropriate approver;

· Consistently meet month-end close deadlines by processing all invoices received in a timely manner;

· Foster vendor relationships by timely addressing inquiries, resolving any discrepancies as they arise (such as past due invoices), and ensuring timely vendor payments;

· Provides exceptional vendor maintenance, which includes compliance with IRS 1099 reporting requirements and ensuring that vendors have adequate onboarding documents (i.e. W-9, completed payment authorization form, etc.) prior to being created in our accounts payable system and paid;

· Appropriately vets any change requests from vendors and adheres to company policies & procedures to mitigate fraud;

· Assist in preparation and filing of annual Forms 1099-MISC and 1099-NEC;

· Assist in the following accounts payable processes:

o Recording & reconciliation of corporate credit card charges;

o Recording & reconciliation of Home Depot & Lowes credit card charges; and

o Ensuring that our trade partners have complete & current documents in accordance with our Trade Partner Agreement, which may include frequent monitoring/auditing of their vendor records.

· Process employee expense reimbursements in accordance with company policies & procedures;

· Assist the Senior Accounts Payable Specialist in weekly & ad hoc payment runs, as needed;

· Assist in the implementation of accounts payable innovations & enhancements;

· Maintain organized & current accounts payable workpapers/files electronically;

· Assist with external audits by providing supporting documentation, as necessary, to fulfill audit requests;

· Provide administrative support to the Accounting Team, as needed (which may include placing vendor checks in envelopes & mailing them, sorting through mail received & delivering it to the appropriate party, etc.);

· Performs other duties as assigned.

Knowledge, Skills, & Abilities

To be qualified for this job, you’ve got to be positive, caring, analytical, & detail oriented. We look for candidates who are organized, respectful, goal oriented, dependable, and who aspire to be AWESOME & HAPPY. We want you to be committed to the Schell Brothers’ mission and have an affinity for numbers. A bachelor’s degree in accounting is preferred, and a minimum of three (3) years of accounts payable experience in a modern accounts payable system is required. Other skills include the following:

· Proficiency in Microsoft Office Suite (i.e. Outlook, Excel, & Word);

· Exceptional time management skills in order to effectively prioritize tasks and meet deadlines with a high sense of urgency;

· Must thrive in a fast-paced, dynamic environment, where a high volume of vendor invoices must be processed on a weekly basis;

· Commitment to accuracy & quality results;

· Must be a team player who can work both independently with minimal supervision and collaborate effectively in a team-oriented culture;

· Must have an innovative mindset & strive for continuous improvement;

· Must maintain professionalism & confidentiality when handling sensitive financial information;

· Excellent written & verbal communication skills with the ability to collaborate effectively with vendors and internally across departments.

· Must take good notes, critically think, and proactively communicate with the Controller.

· Must be able to navigate multiple systems (i.e. Heartbeat, vendor portals, credit card portals, etc.) to effectively perform the Accounts Payable job responsibilities noted above.