Law Firm Administrator

Job ID#: 30151

The Administrative Director will manage operations, oversee firm processes and procedures, align behaviors with our mission and values, and work closely with the leadership team to help the firm reach its strategic goals.

Key Responsibilities:

• Managing daily office operations, including maintaining a professional and welcoming environment, managing supplies, equipment, and facilities, and coordinating with vendors
• Overseeing timekeeping, payroll, billing, and collections, as well as coordinating with accounting on budgeting and accounts payable. Overseeing and serving as authorized signatory for the law firm’s IOLTA account.
• Managing personnel records, benefits administration, performance evaluations, and employee relations
• Supervising administrative staff, including IT, legal assistants, paralegals, lead intake specialists, and receptionists, and fostering a positive work environment
• Handling recruitment and onboarding
• Overseeing office technology, ensuring smooth operation of IT systems, and implementing new software or processes
• Overseeing and managing client files and records, ensuring proper organization, confidentiality, and compliance with data protection regulations.
• Implementing and maintaining office policies and procedures, ensuring compliance with legal regulations and ethical standards; ensuring attorneys and staff have the resources they need to succeed
• Assisting with special projects as needed, such as strategic planning, office renovations, or special events

Required Skills:

• BBA or similar degree
• Strong organizational and time management skills
• Excellent communication and interpersonal skills, with a friendly and professional demeanor
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office Suite and other relevant software
• Knowledge of legal office procedures and best practices; familiarity with legal terminology is preferred
• Financial management and budgeting skills
• Problem-solving and decision-making skills
• Supervisory and leadership skills

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