Coordinator

Position Information

Hiring Department : Office of Business, Community, and Government Engagement

Reports To: Director of Operations and Support

Job Location: On Site, El Paso, Texas

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm

FLSA status: Non-Exempt

Earliest Start Date: As soon as possible.

Salary : Commensurate with experience.

Required Application Materials

• Resume
• List of three references

Note : This is a full time, temporary contingent upon availability of funds position with a possibility of extension and is eligible for full benefits, including medical, dental, and vision.

Position Summary

The Coordinator for Communication and Events support the planning, promotion, and execution of communications and events related to employer engagement and career-related programming within the Office of Business, Community, and Government Engagement. Reporting to the Director of Operations, the role assists with student-facing communications, event logistics, scheduling, and coordination to ensure timely outreach and smooth event delivery.

The Coordinator works closely with professional staff and student employees to support employer visits, career events, and engagement activities, contributing to consistent communication and effective operations

Statement of Duties and Responsibilities

Assist with the development and distribution of student-facing communications related to employer engagement, career opportunities, and events.

Support event planning and logistics for employer engagement and career-related programming, including scheduling, room coordination, registration support, materials preparation, and on-site assistance.

Maintain and update event calendars, communication lists, and promotional materials to ensure accurate and timely information.

Coordinate with the Senior Coordinator for Communication and Events and other staff to support communication timelines, outreach efforts, and event execution.

Assist with tracking participation, attendance, and basic metrics related to communications and events. Support student employees or volunteers assisting with communications or event activities as assigned.

Ensure communications and event materials adhere to university branding, accessibility, and messaging guidelines.

Maintain organized records, files, and documentation related to communications and event coordination.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: This position does not have direct supervisory responsibility.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required

Associate’s degree (AA) or an equivalent combination of education and experience.

Minimum Experience required

Demonstrated experience supporting events or programs, including scheduling, logistics, registration, or on-site assistance.

Experience assisting with written or digital communications, such as email outreach, event promotion, or informational materials.

Preferred Education/Experience

Experience working in a higher education, career services, or workforce development environment, particularly in roles supporting communications or events.

Experience assisting with event promotion and coordination, such as career fairs, employer information sessions, workshops, or campus programs.

Experience supporting student-facing communications, including email campaigns, event announcements, or digital outreach.

Familiarity with event registration, communication, or content management tools used to support outreach and coordination.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

Miner Perks and Benefits

What UTEP Offers

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

• Ability to communicate effectively in person, virtually, and in writing.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Standard office environment.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at ***email_hidden***, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [email protected].