Talent Operations Specialist

Position Overview
We are looking for a highly organized and proactive Talent Operations Specialist to join our growing People & Culture team. Reporting directly to the Director of People & Culture, you will be the engine behind our recruitment processes. You will own the half-cycle recruitment experience for both internal and external candidates, ensuring a seamless, equitable, and engaging hiring journey.

As the primary administrator and champion of our Insperity Applicant Tracking System (ATS), powered by BrightMove, you will partner closely with hiring managers to execute efficient talent strategies, build robust talent pipelines, and maintain impeccable data integrity.

Key Responsibilities

Sourcing & Screening

• Execute full-cycle recruiting for assigned roles, including drafting job descriptions, posting roles, and managing candidate pipelines.

• Proactively source high-quality external candidates using various channels (LinkedIn, job boards, networking, etc.).

• Manage the internal hiring and transfer process, ensuring existing employees have clear pathways for internal mobility.

• Conduct initial screening interviews to assess candidate qualifications, cultural add, and alignment with stellar virtual values.

• Ensure an exceptional, communicative, and transparent candidate experience from application to offer.

Hiring Manager Partnership

• Conduct detailed intake meetings with hiring managers to deeply understand role requirements, team dynamics, and ideal candidate profiles.

• Serve as a strategic advisor to hiring managers, providing market insights, interview best practices, and coaching throughout the selection process.

• Facilitate interview debriefs and drive timely, objective hiring decisions.

Systems & Operations (Insperity ATS / BrightMove)

• Serve as the primary subject matter expert for the Insperity ATS (powered by BrightMove), managing all job requisitions and candidate stages within the platform.

• Ensure absolute data integrity and ATS hygiene, training hiring managers and interviewers on how to properly use the system.

• Leverage BrightMove’s reporting and analytics capabilities to track key recruiting metrics (e.g., time-to-fill, source of hire, pipeline conversion rates) and present findings to the Director of People & Culture.

• Continuously identify opportunities to streamline recruiting workflows, automate administrative tasks, and improve overall hiring operations.

Qualifications & Requirements

• Experience: 4-5 years of experience in Talent Acquisition, Recruiting Operations, or Human Resources, preferably within a fast-paced or remote-first environment.

• Tech-Savvy: Hands-on experience managing an Applicant Tracking System. Direct experience with Insperity ATS / BrightMove is highly preferred. Experience using the Google Workspace/Suite platform.

• Process-Oriented: Exceptional organizational skills with a keen eye for detail and data accuracy.

• Relationship Builder: Proven ability to build trust and partner effectively with cross-functional leaders and hiring managers.

• Communication: Excellent written and verbal communication skills, with the ability to articulate our employer brand compellingly to candidates.

• Adaptability: Ability to pivot quickly, prioritize competing demands, and thrive in an evolving virtual landscape.

What We Offer

• Competitive salary and comprehensive benefits package.

• A fully remote, flexible work environment.

• Opportunities for continuous professional development and career growth.

• A supportive, collaborative team culture that values diverse perspectives.