Accounts Payable Assistant II

POSITION SUMMARY:

Responsible for rendering accurate and timely AP payments to all vendors. Able to proficiently process credit card transactions and manage cardholder accounts. Works under minimal supervision.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Responsible for processing all daily Accounts Payable mail. This includes noting applicable Purchase Order numbers and Purchaser follow-up.
• Responsible for and proficient in all Requisition Review and Purchase Order Processing.
• Responsible for and proficient in processing non-standard, regularly scheduled, time-sensitive payments such as weekly dental checks, garnishments, etcetera.
• Responsible for and proficient in processing monthly Benevolent check-run, obtaining appropriate approval and expediting all payment files to the bank.
• Responsible for and proficient in making accurate and timely payments to all vendors.
• Proficient in credit card transaction processing and managing cardholder accounts.
• Maintain files of vendor payments, invoices and contracts.
• Prepare monthly status report of vendor payments and employee credit card reports.
• Assist in the accurate preparation of annual 1099 filing.
• Provide required documentation to support annual financial audit.
• Assist with monthly reconciliations of AP related balance sheet accounts.
• Cross train with AP Super User to have a full working knowledge of AP
• Assist with training staff in key areas in accounting software related to requisition creation, purchase order creation, and blanket purchase order creation to ensure accuracy and compliance with purchasing policies.
• Provide training on credit card expense reporting and the credit card transaction management system as needed.
• Develop, document, and maintain Standard Operating Procedures (SOPs) for Accounts Payable processes, and assist with SOP creation for other areas in Accounting as assigned.

Requirements

JOB REQUIREMENTS:

Education:

• High school education or equivalent.
• Some college level accounting classes desirable
• 1 -2 years Accounts Payable
• Experience with an accounting software package is preferred.

Knowledge/Skills/Abilities/Experience:

• 10 key by touch (10,000 key strokes).
• Data Entry (6,000 to 7,000 key strokes).
• Working knowledge of Microsoft Word & Excel.
• Highly organized and very flexible.
• Excellent verbal and written communication skills.
• Maintains a professional, cooperative, yet personable attitude.
• Detailed oriented.

EQUIPMENT TO BE USED:

• Desktop Computers, calculators, and copy machine.

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit at a desk for up to 9 hours.
• Must be able to stand, stoop or bend at times.
• Must be able to push, pull or carry heavy equipment.
• Most work assignments require a moderate volume of data entry into a PC.

TYPICAL MENTAL DEMANDS:

• Ability to give, receive and analyze information.
• Must be very flexible and organized.
• Requires ability to multi-task.
• Must relate and interact with people at all levels.

WORKING CONDITIONS:

• Works in a normal office environment.
• Receives non-related work assignments required by processing volume changes.

Other:

• Born again believer and must adhere to this organization's doctrines as upheld by Kenneth and Gloria Copeland and their appointed representatives.
• Must work well with others, as a team and according to Romans 16:17, must not cause dissension, difficulties and divisions
• Must maintain a good attendance record
• Membership and attendance at EMIC are preferred
• Because of the wide range of personal contact with ministry leaders within and outside the organization, this position requires considerable diplomacy, maturity, and excellent communication skills
• Ability to work with people of all cultures

DISCLAIMER:

This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts and working conditions associated with this position. It does however reflect the principal job element of this position. This job description does not constitute a contract for employment.