Event Sales Coordinator
- Reports to the Event Sales Director
- Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
- Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
- Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
- Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
- Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
- Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
- Manage event supplies and inventory, coordinating with vendors as needed.
- Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
- Participate in regular sales and event meetings, providing updates on event status and client interactions.
- Provide general administrative support to the Event Sales Manager and Director as needed.
- Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management.
- Follow all company, club, and department policies, procedures, and instructions.
- Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
- Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
- Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
- Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
- Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.
- High school diploma or equivalent.
- A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
- College coursework in hospitality, marketing, or a related field.
- Basic understanding of marketing and prospecting strategies.
- Basic understanding of Microsoft Office and event management software.
- Strong organizational skills and attention to detail.
- Effective verbal and written communication skills.
- Ability to work collaboratively within a team environment.
- Must be able to stand, walk, and perform physical activities for extended periods.
- Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
- Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required.
- Able to lift, carry, push, and pull up to 25 lbs. occasionally.
- Effective communication skills, including talking and hearing, with sufficient visual acuity.
- Computer
- Keyboard
- Telephone (3 lbs.)
- Copier (150 lbs.)
- General office supplies
- Attendance requirements for this position as outlined on the weekly schedule.
- Additional hours are required to meet deadlines of the position, including weekends and/or holidays.
- Medical, dental, and vision coverage
- Life insurance
- Short-term and long-term disability insurance
- 401(k) retirement savings plan
- Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)
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