Subcontracts Specialist

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Subcontractor Specialist to join its Operations Americas business. This opportunity is onsite in Houston, TX.

#LI-Onsite

The Role

This position will support all subcontracting activities across multiple projects — from supplier prequalification and bid preparation to negotiation, award, and post-award administration. The Subcontractor Specialist will work closely with the Supply Chain Manager and Subcontractor Manager to ensure that all subcontractors are qualified, contracts are commercially sound, and execution is aligned with project schedules, safety, and quality standards. This role plays a key part in implementing a structured and performance-driven subcontracting process under our modernized Supply Chain framework.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across Operations Americas sector
• Flexible working arrangements that balance client, team and individual needs. Offering onsite working.
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

RESPONSIBILITIES

Typical responsibilities

• Support the end-to-end subcontracting process, including prequalification, RFQ issuance, bid evaluation, negotiation, award, and administration.
• Assist in the preparation and execution of Master Service Agreements (MSAs), Terms & Conditions (T&C), and subcontract frameworks in collaboration with Legal and Commercial teams.
• Support contract strategy development for each project, ensuring consistency with company standards and client requirements.
• Coordinate the onboarding and qualification of new subcontractors, verifying HSE, QA/QC, financial, and commercial compliance.
• Review and manage subcontract scopes, terms, pricing schedules, and performance obligations.
• Support bid evaluation processes, including technical and commercial comparisons and vendor clarifications.
• Participate in contract negotiations to ensure favorable commercial positions and mitigate potential risks.
• Manage the issuance, tracking, and updates of subcontract agreements in ERP or document management systems.
• Monitor subcontractor performance, progress, and compliance with schedule, scope, and safety requirements.
• Support the change management and variation order process with subcontractors, ensuring all changes are properly documented and approved per delegation of authority (DoA).
• Interface with Construction, Engineering, QA/QC, and Project Controls teams to resolve subcontract-related issues promptly.
• Participate in regular performance and coordination meetings with subcontractors and project stakeholders.
• Maintain comprehensive records of subcontract negotiations, correspondence, and commercial agreements.
• Uphold compliance with all internal policies, the Supply Chain Code of Conduct, and regulatory requirements.

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

• Bachelor's degree in Supply Chain, Business, Law, or Engineering, or equivalent experience.
• 3-5 years of experience in subcontract administration or commercial roles within EPC, oil & gas, or industrial project environments.
• Proven experience supporting contract preparation, negotiation, and post-award administration.
• Understanding of commercial terms, contracting principles, and risk management in project execution.
• Experience with industry-standard forms of subcontract and frameworks.
• Familiarity with ERP systems (Oracle, SAP, or equivalent).
• Strong coordination, analytical, and problem-solving skills.
• Excellent communication and stakeholder management skills.
• Ability to work effectively across departments and support multiple projects simultaneously.
• Subcontract preparation and administration
• MSA and T&C negotiation support
• Supplier qualification and onboarding
• Change management and variation control
• ERP and document management proficiency
• Risk and compliance awareness
• Contract performance tracking and reporting
• Cross-functional collaboration and communication

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.