Accounts Receivable Coordinator

Full-time

Description

PRIMARY FUNCTION

Process customer invoices in client specified software programs. Communicate with sales teams and customer service representatives as needed to resolve problems efficiently and maintain a positive relationship. Resolve issues that could delay payments from the client. Maintain productivity standards for volume of invoices processed.

PRINCIPLE DUTIES AND RESPONSIBILITIES

1. Apply client payments accurately and timely to accounts via the cash application system.

2. Ensure invoicing is processed in an accurate, compliant, and timely manner

a. Input and upload data from job costing system (e-manage and QuickBooks)

b. Verify accuracy and completeness in both operating systems

c. Issue weekly invoices to clients

d. Collaborate with Account Managers to ensure each account is paid on time and in full

e. Backup for Dealership billing

3. Process customer invoices in Ariba or other external portals. Resolve discrepancies with team members in other departments. Resolve problem areas to prevent future discrepancies.

4. Collections – email and phone reminders about outstanding invoices.

5. Update clients contact information and payment terms in accounting systems.

6. Back-up other accounting department team members, and accept other duties as assigned by the Controller or CFO.

7. Provide support and service to both internal and external customers in a professional, customer service-oriented manner.

8. Participate in quality/continuous improvement activities within your individual job function, the accounting department and the company.

9. Review of account codes on internal orders and resolve with team members (line sales code review).

10. While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need.

CORE STRENGTHS/ATTRIBUTES

• Communicates/Collaborates Effectively : Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player.
• Strategizes and Problem Solves : Problem solving orientation; critical thinking skills; understands how their work relates to the whole; generates new ideas that add value; ability to seek out appropriate information to make effective decisions.
• Execution Management : Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency.
• Demonstrates Accountability : Strong self discipline and motivation. Shows initiative, takes responsibility for work and actions, high level of integrity.

REPORTING/WORKING RELATIONSHIPS

• INTERNAL: Interacts with sales teams & project coordinators to resolve issues with vendor invoices, and other exception transactions as they occur.
• EXTERNAL: Interacts with vendor contacts to resolve issues relating to delivery of product, cash discounts, early payments, short-payments, or statements.

Requirements

MINIMUM JOB REQUIREMENTS

• Associates degree in accounting or related field or equivalent experience
• Strong attention to details to ensure accuracy and completeness of billing activities
• Knowledge of accounting principles and practices
• Intermediate-level Excel skills
• Strong business acumen and results driven
• Able to work under pressure and to meet deadlines
• Excellent verbal and written communication skills

Employees are responsible, as a condition of hire and continued employment, for following all prescribed

safety rules and procedures to prevent workplace injuries. All employees are expected to cooperate in every aspect of the company’s safety program and follow safe work practices.

Turnkey Project Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Turnkey Project Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Salary Description

$24-$27 per hour based on experience